FULL TIME, EXEMPT, "SALARIED"

We are seeking a detail-oriented and proactive Contracts Manager to join our accounting team. This pivotal role involves managing contracts and ensuring document compliance, playing an important part in keeping our operations running smoothly. You’ll work closely with our accounting, legal, and sales teams, and will be responsible for supporting and ensuring that client contracts meet obligations and financial objectives. Reporting to Billing Supervisor and Controller, you will have the opportunity to make a significant impact on our operations.

Primary Responsibilities:

• Review and analyze contracts, vendor agreements and documentation for accuracy and compliance.
• Manage a high volume of contracts, processing approximately 20-30 contracts per day.
• Work with the booking team and sales team to gather information regarding the customer’s proposal and pricing, organizing contracts to ensure the appropriate documentation is ready for review by our legal team.
• Serve as a liaison between our legal team and customer, ensuring reconciliation of contracts between both parties.
• Manage and oversee the contracts administrative team.
• Maintain accurate and organized legal documents, contracts, and correspondence to ensure a seamless workflow, transparency and compliance.
• Collaborate with various departments such as legal, sales, and booking to ensure alignment between contract terms and financial objectives.
• Work closely with our legal counsel to develop and enhance contract management processes.
• Report metrics to the Controller to improve business operations.

Qualifications:

• Proven experience (3-5 years) in contract or documentation management.
• Previous experience with services contracts/agreements in industries such as construction, electrical, HVAC, fire protection, and alarm systems.
• At least 1 year of previous leadership or management experience.
• Ability to negotiate effectively and resolve conflicts.
• Strong attention to detail to identify potential risks and ensure contractual accuracy.
• Demonstrates resilience in navigating challenging or changing circumstances.
• Excellent written and verbal communication skills to collaborate efficiently with our legal team, sales team, bookings team and more.
• Exceptional organizational skills, a high-sense of professionalism and strong customer service skills.
• Must be able to pass a background check, MVR check and drug screening.

AT HCI Systems, our compensation and benefits program were created with our employees’ needs in mind. Our goal is to ensure that our team members feel supported and appreciated every step of the way.

You’ll Benefit from:

• Unlimited Growth Opportunity: With a constantly expanding range of products and vertical markets, we consistently experience double-digit growth, creating new avenues for advancement and promotion within our company.
• Comprehensive Benefits Package: Our benefits package is here to support you and your well-being. We offer a range of benefits that include:
  • 401(k) Plan: Build a strong financial future with our 401(k) Plan with matching contributions.
  • Paid Holidays and PTO: Recharge and unwind with loved ones with 8 paid holidays and 10 PTO days. As you advance in your career with us, your PTO also grows over time.
  • Healthcare Coverage: Access reduced-cost medical insurance, dental, and vision coverage.
  • Flexible Spending Account: Manage your healthcare expenses effectively with our Flexible Spending Account.
  • Additional benefits include Short-Term Disability, Life Insurance and AD&D, Critical Illness and Accident Coverage, and more.
• Weekly Paydays: Enjoy weekly paychecks every Friday to kick off your weekend!
• Employee Appreciation Events: Experience appreciation through employee appreciation lunches, holiday celebrations, department activities, and outings.
• Wellness Programs: Our Employee Assistant Program offers access to over 10,000 providers offering face-to-face or telehealth counseling.
• Pet Insurance: Ensure your furry friend’s health is covered with our pet insurance options.

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate.

Schedule: Monday to Friday from 8:00 am to 5:00 pm.

Job Type: Full-time

Salary: $65,000-75,000/year