Top Administrative Executive jobs in Jacksonville, FL

Executive Administrative Assistant - Monday - Friday, 8:00a - 4:30p - Clinch Memorial Hospital is seeking a highly professional Executive Administrative Assistant who is responsible for providing high-level administrative support to the CEO and Senior management. The ideal candidate will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• Required Qualifications: High school graduate or equivalent and a minimum of three (3) years executive Administrative Assistant experience required. Bachelor’s degree and secretarial training preferred.

• Duties/Qualifications:

• Manage and maintain executive schedules, including calendar management and meeting coordination.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and facilitate meetings, conferences, and special events.
• Conduct research, compile data, and prepare reports as needed.
• Handle confidential information with discretion and maintain strict confidentiality.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Assist with project coordination and follow-up on action items.
• Assist with budget preparation and expense tracking.
• Proven experience as an executive administrative assistant or other relevant
• Excellent customer service skills with the ability to interact professionally with internal and external stakeholders.
• Strong project coordination skills with the ability to prioritize tasks and meet deadlines in a fast-paced, quickly changing environment.
• Computer literate with advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Exceptional organizational skills with keen attention to detail.
• Ability to manage multiple calendars and schedule appointments using Outlook Calendar.
• Excellent proof-reading skills to ensure accuracy of documents.
• Must have a proactive approach to problem-solving with strong decision-making skills.