Top Administrative Executive jobs in Milwaukee, WI

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Administrative Coordinator, HOPA
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Coordinator

    CLIENT ASSOCIATION: Hematology/Oncology Pharmacy Association, HOPA
    REPORTS TO: Director of Membership
    DIRECT REPORTS: None
    EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Non-Exempt (37.5 hours/week)

    GENERAL SUMMARY
    Reporting to the Director of Membership, the Administrative Coordinator supports the membership and strategic partnerships teams through communications, ensuring accurate records and database reports, processing of payments, distribution of new member materials, schedule management, meeting logistics, supporting partnership development, maintaining partnership databases, and providing administrative support for the various committees, projects, and programs.

    POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)
    • Membership (50%)
      • Provide first-line information for general society inquiries via phone and email accounts
      • Coordinate the processing of new member applications including the creation and distribution of welcome packets
      • Coordinate annual dues invoicing processes including database turnover, website updates and regular distribution of invoices
      • Maintain accurate paper and electronic files (including, but not limited to shared project files, membership database records and other project management tools)
      • Coordinate data entry for all new activity codes, lists and all database additions
      • Effectively communicate with staff the nuances of the membership database importance for new data input and maintenance of appropriate reports
      • Ensure timely and accurate content updates of the website in areas of responsibility
      • Assist in the coordination of the committee turnover process working with staff liaisons and ensuring activities are properly entered into the database
      • Assist with the awards process including collection of nomination information, working with support departments for technological needs, and reporting to appropriate staff and volunteer leaders of status
      • Coordinate an annual review of the clients GDPR processes/procedures
    • Partnerships (50%)
      • General administrative support of initiatives as needed including scheduling of meetings, preparing agendas, taking meeting minutes, assisting with report creation, and tracking action items and project timelines.
      • Assist with partnership contracts including tracking agreements, payments, and invoicing
      • Maintain a database about existing and potential partners, including contact details, partnership details, and performance metrics
      • Process payments for external organizational memberships, external collaboration projects, and other projects
      • Provide communication support with existing partners
      • Assist with planning partner events and meetings
    • Other duties as assigned
    EDUCATION/EXPERIENCE REQUIRED:
    • Education – Two-year degree required, bachelor's degree preferred
    • Qualifications – Outstanding interpersonal, organizational and communications skills. Computer proficiency and ability to manage and prioritize multiple projects and timelines. Acute attention to detail and high accuracy on outputs. Willing to take initiative and ownership of tasks without constant supervision.
    • Able to work successfully in a team environment
    • Proficient in Windows, MS Word and MS Excel. Experience with MS PowerPoint, Smartsheet, MS Teams, and iMIS a plus
    • Previous association management experience, experience working with partnerships, and familiarity with nonprofit boards of directors a plus

    OTHER REQUIREMENTS:
    • Travel of up to 1 week per year
    • Some evening and weekend work as needed
    • Occasional lifting, up to 50 pounds
     
    *This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
     
    *Please apply to the role that best aligns to your experience and qualifications.  We’ll discuss your interests and possible opportunities during an initial phone interview. (No need to apply to multiple opportunities.)

  • 4 Days Ago

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Administrative Manager, SRS
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Manager CLIENT ASSOCIATION: Scoliosis Research Society, SRS POSITION(S) REPORTS TO: Executive Director, SRS POSITION(S) THAT REPORT TO YOU: N/A EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt...
  • 27 Days Ago

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Administrative Manager, Health Policy and Advocacy, HOPA
  • Executive Director, Inc.
  • Milwaukee, WI FULL_TIME
  • Administrative Manager, Health Policy and Advocacy, HOPA CLIENT ASSOCIATION: Health Policy & Advocacy Hematology/Oncology Pharmacy Association, HOPA REPORTS TO: Senior Manager of Health Policy & Advoc...
  • 1 Month Ago

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Executive Administrative Assistant I
  • City of Milwaukee
  • Milwaukee, WI PART_TIME
  • List Type Original Requesting Department COMMON COUNCIL - CITY CLERK Open Date 3/20/2024 10:30:00 AM Filing Deadline 4/12/2024 11:59:00 PM HR Analyst Kathy Verfurth INTRODUCTION Part-time employees ma...
  • 30 Days Ago

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Executive Administrative Assistant
  • Retirement Solutions Advisors
  • Milwaukee, WI FULL_TIME
  • Company DescriptionThe “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client’s plan design and operation will meet these requirem...
  • 20 Days Ago

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Executive Administrative Assistant
  • Metro MLS
  • Milwaukee, WI FULL_TIME
  • This position will play a vital role in providing administrative ​support to the Chief Executive Officer (CEO) of Metro MLS and will be responsible for enabling the smooth operation of the executive o...
  • 6 Days Ago

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0 Top Administrative Executive jobs found in Milwaukee, WI area

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Travel Registered Nurse
  • Spectraforce Technologies Inc
  • Milwaukee, WI
  • Job Title: Travel Registered Nurse Job Location: WI Specialty: MS/Tele Contract Length: 8, 9, 12, 13 Weeks. Shift: Days ...
  • 4/23/2024 12:00:00 AM

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Senior Executive Assistant
  • Charter Manufacturing Company, Inc.
  • Mequon, WI
  • Charter Manufacturing is a fourth-generation family-owned business where our will to grow drives us to do it better. Joi...
  • 4/22/2024 12:00:00 AM

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Hospice Certified Nursing Assistant - Hospice Aide
  • Curo Health Services
  • Milwaukee, WI
  • Our Company Heartland Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health...
  • 4/22/2024 12:00:00 AM

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Caregiver
  • Integral Senior Living
  • Milwaukee, WI
  • The Caregiver is responsible for providing personal assistance and routine daily care and services related to the reside...
  • 4/22/2024 12:00:00 AM

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Executive Assistant
  • Frazer Jones
  • Milwaukee, WI
  • Are you ready to make your mark? If you’re an Executive Administrative Assistant, we have an exciting opportunity for yo...
  • 4/21/2024 12:00:00 AM

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Vice President Anesthesia & Imaging Service Line Administration
  • Advocate Health
  • Milwaukee, WI
  • Title: Vice President Anesthesia & Imaging Service Line Administration Site: Advocate Health Midwest Region Location Ill...
  • 4/21/2024 12:00:00 AM

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Executive Assistant
  • Frazer Jones
  • Milwaukee, WI
  • Are you ready to make your mark? If youre an Executive Administrative Assistant, we have an exciting opportunity for you...
  • 4/20/2024 12:00:00 AM

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Speech Language Pathologist - Speech Therapist - Home Health - PRN
  • Heartland Home Health
  • Milwaukee, WI
  • Our Company: Heartland Home Health is a member of the Gentiva family - an industry leader in hospice, palliative, home h...
  • 10/27/2023 12:00:00 AM

Milwaukee lies along the shores and bluffs of Lake Michigan at the confluence of three rivers: the Menomonee, the Kinnickinnic, and the Milwaukee. Smaller rivers, such as the Root River and Lincoln Creek, also flow through the city. Milwaukee's terrain is sculpted by the glacier path and includes steep bluffs along Lake Michigan that begin about a mile (1.6 km) north of downtown. In addition, 30 miles (48 km) southwest of Milwaukee is the Kettle Moraine and lake country that provides an industrial landscape combined with inland lakes. According to the United States Census Bureau, the city has ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Administrative Executive jobs
$298,150 to $489,088
Milwaukee, Wisconsin area prices
were up 1.8% from a year ago