Top Administrative Executive jobs in Moline, IL

Start Date: ASAP
Salary/Benefits: Hourly, work hours are from 7:30 a.m. to 4:00 p.m. Eligible for health insurance. Paid vacation, holidays, sick, and personal leave. (247-day contract)
Type of Employment: Full-time Permanent
Job Qualifications: High School Diploma or equivalent required. Minimum of 3 -5 years of experience as an administrative assistant. Experience in education and a superintendent’s or administrative office preferred. Ability to establish and maintain effective working relationships with Superintendents, Board Members, staff, and the school community. Considerable knowledge of standard office clerical and administrative practices, processes and equipment, and maintaining information and records. Strong communication, public relations, and interpersonal skills. Proficient in Microsoft Word, Excel, and PowerPoint as well as Google Documents and Sheets.
Duties: Ensure the efficient operation of the Director’s office and provide clerical services to the Director and Governing Board. Work under general supervision, handle confidential information, and frequent contact with all levels of district employees, outside agencies, and the general public. Assist in the preparation of agendas, open and closed session minutes, and notices for the Superintendents’ Advisory Committee and Governing Board. Post the necessary information on the website. Maintain BHASED general files in the Administrative Office. Assist with the required record retention process. Assist the HR Specialist with processing and maintaining files on job vacancies, applicants, and new hires. Post necessary vacancies on the webpage. Schedule interviews. Assist in the preparation of BHASED in-services. Process Medicaid Administrative roster for BHASED and monitor “Random Moment in Time” survey completion by selected participants. Support the Business Office, as needed, with data entry, placing and receiving orders, and file retention. Maintain a high level of professional expertise, confidentiality and flexibility in all interactions and in all job-related contacts.