Top Administrative Executive jobs in Muskegon, MI

Description

The Executive Administrative Assistant will provide high-level administrative support to the Senior Vice President of Pharmacy. This position is a key role in the corporate office. This person will be in contact and represent HomeTown Pharmacy to each teammate and customer. It is critical that this individual is service oriented and willing to do whatever it takes to ensure our team is taken care of. This position requires confidentiality and flexibility in supporting HTP’s Executive and Senior Management Team in a manner that accurately/effectively represents our HomeTown mission.  

The job expectations are as follows: 

Positive Interaction:

• Support Executive and Sr. Management Team members
• Connect with and familiarize yourself with all teammates and foster internal relationships
• High-energy self-starter proactive in reaching out to customers and teammates in the field—both prospective and current.  

Administrative Responsibilities:

• Provides high-level administrative support and assistance to the Senior Vice President of Pharmacy and/or other assigned leadership staff. 
• Ability to manage a variety of projects simultaneously
• Perform standard administrative duties, including screening/handling calls/emails & correspondence, filing, faxing, copying, scanning, composition of documents, etc. 
• Arranges travel, meeting and event planning/arrangements
• Collect/summarize/maintain data via departmental reporting as requested, taking notes and recording minutes
• Prepares presentations and departmental documents for Executive and Senior Management teams.

Required Skills:

• Advanced proficiency in MS Word, Excel, PowerPoint and Internet Research
• Outstanding interpersonal and communication skills: written, verbal and listening
• Superior organizational and prioritizing abilities
• Independent work ability with desire and drive to take ownership of projects.
• Flexible, reliable and self-managed with strong attention to detail
• Doing whatever is deemed necessary for creating a friendly, caring, safe and happy environment/culture for both customer and teammates. 
• Have Fun and Be Positive Everyday!

Minimum Education and Experience Requirements:

• High School Diploma required
• Bachelor’s degree in Business Administration or related field preferred 
• 5-7 years prior experience preferred supporting Executive and Senior Management levels
• 1-2 years education/experience preferred in:
• Healthcare, Pharmaceutical &/or Long Term Care fields 
• Strong Computer Skills
• Valid Driver’s License
• Flexible schedule based on business needs
• Ability to travel