Top Administrative Executive jobs in Paramus, NJ

Trap-Zap Environmental Systems Inc. is a premier environmental company servicing the food service industry for over 36 years. We are seeking a personable controller business partner to join our growing organization.

We are proud of having created a unique and valued experience for some of the most well- known restaurant/supermarket/shopping mall concepts throughout the country by providing exceptional service and technology crafted to meet and exceed their business needs. We owe our success to a set of simple principles: integrity, honesty, flexibility and ambition. It is the embodiment of these traits that make Trap-Zap Environmental a distinctive solution to our

As a privately-held company we seek individuals who can help contribute to the company’s success. This means you are not shy, you like rolling up your sleeves and digging in and helping solve problems, you feel energized when you present an idea and most importantly you are persistent, passionate, and never satisfied with the status quo.

About Your Role:

We are looking for an experienced and highly motivated Controller to join our team! As such, you will be responsible for the productivity and oversight of the office staff. This position will report directly to the Senior Management.

Qualifications:

• Capable of handling sensitive documents and maintaining confidentiality.
• Ability to create accurate profit and loss statements, cash flow reports and trial balance.
• Ability to reconcile cash receipts, insurance policy adjustments, Discounts and write off's.
• Payroll and sales tax filing experience.
• Ability to create and perform financial data feeds from multiple sources into excel and QuickBooks.
• Through experience with Excel, using pivot tables, and other analytical tools, import and exporting of data for analysis.
• Knowledge of current version of QuickBooks, Data Feeds, and all up to date automated features, reducing data entry and coding.
• Ability to ensure any direct reports are kept busy and capable of tasks assigned.

Benefits Offered

• Medical Insurance
• Productivity Bonus
• Holiday Bonus
• Comp Time
• Sign on Bonus

Job Description

Overview:

· Support and Manage various customer accounts.

· Provide comprehensive and proactive operations support.

· Interact cross-functionally with departments, employees, and customers.

· Assist with special projects assigned by President and Director of Operations.

Executive Assistant

Should have exceptional communications skills, the ability to pay attention to detail and stay organized, and strong interpersonal skills. Because an executive assistant’s job is often fast-paced with lots of moving pieces, they should also have good time-management skills and the ability to problem-solve and multitask.

Candidate should have a minimum of five years of senior management support, leading all aspects of day-to-day accounting within a service type company. Perform, plan, delegate and execute to accomplish all company tasks and initiatives, which can include:

• Manage scheduling for company executive(s)
• Draft, review and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Determine priority of matters of attention for the CIO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CIO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Answer and respond to phone calls, communicate messages and information to the executive
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s)
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

· Utilize all communication tools and resources to ensure business needs are met.

Your job is to anticipate needs without being asked and do anything you can to support our team. You will be working in a fast-paced, creative environment with a passionate team that is focused on providing quality customer service.

Job Type: Full-time

Pay: $21.71 - $26.15 per hour

Expected hours: 45 per week

Benefits:

• 401(k)
• Dental insurance

Schedule:

• 10 hour shift

Ability to Relocate:

• Wyckoff, NJ 07481: Relocate before starting work (Required)

Work Location: In person