Top Administrative Executive jobs in San Bernardino, CA

Job Type: Confidential
Department: Office of Student Services Dept

Basic Function:
Basic Function
Under direction, plans and performs a wide variety of complex, responsible, highly sensitive, confidential administrative, technical, and secretarial support functions for the assigned Vice President, or Executive Director. Executive Administrative Assistant/Confidential makes decisions and handles issues using discretion, sound judgment, and applying knowledge of relevant law and District policies, regulations and procedures; researches, collects, analyzes, and complies data and information for the development and presentation of management positions with respect to employer-employee relations and Board meetings; and assists professionally in addressing sensitive student, faculty, and staff matters.

Representative Duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. These duties are representative of the essential functions of the position.

Minimum Qualifications:
EDUCATION AND EXPERIENCE
A bachelors degree and two (2) years of increasingly responsible administrative experience, previous work experience in support of non-profit or public governing boards is preferred; or an equivalent combination of education, training, and/or experience.

Preferred Qualifications:

Knowledge of:
Knowledge of
Applicable state, federal, and regional laws, regulations, policies, and procedures; modern office and administrative practices, and procedures; preparation of complex reports; telephone techniques and etiquette; record-keeping techniques; operation of office machines including computer equipment and Microsoft Office Suite applications and databases; correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; interpersonal skills using tact, patience and courtesy; terminology, work processes and local, state and federal requirements applicable to areas of assigned responsibility; Roberts Rules of Order; collective bargaining principals and procedures; basic functions of public agencies, including the role of an elected Board and appointed committees; preparation of supporting agenda documentation for governing board; advanced uses of word processing, graphics, spreadsheet, database, presentation, and other software to create documents and materials requiring the interpretation and manipulation of data; and basic principles and practices of public administration, including budgeting, purchasing and maintenance of public records.

Ability to:
Ability to
Plan, organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility in support of the Administrator; manage multiple and rapidly changing priorities to meet the needs and expectations of executives understand a wide range of institutional issues; research, learn, interpret, apply and explain rules, regulations, policies and procedures; analyze and recommend improvements to systems, procedures and methods; work confidentially with discretion and sensitivity; work on multiple projects in meeting schedules and timelines; use a high degree of tact, diplomacy and discretion when interacting with sensitive and confidential situations and concerned citizens; compose correspondence, prepare documents and make arrangements from brief instructions; analyze situations accurately and adopt an effective course of action; understand and be sensitive to the diverse backgrounds of community college students; operate a variety of standard office machines including a computer and applicable software including Microsoft Office Suites and other databases; communicate effectively both orally and in writing; organize research and maintain complete and extensive office files; prepare clear, accurate and concise records and reports; establish and maintain highly effective working relationships with District executives and managers, committee members, staff, students, the public and others encountered in the course of work; maintain confidentiality of student records and personnel issues and records; understand and follow oral and written instructions; sit for extended periods of time; bend at the waist, kneel or crouch, and lift 25 pounds.

Physical Demands:
Working Conditions: Environment
Office environment. Constant interruptions. Occasional off-campus travel may be required.
Full Time/Part Time: Full Time
Weekly Working Hours: 40
Work Schedule & Hours: Monday - 8:00 a.m. - 5:00 p.m., Tuesday - 8:00 a.m. - 5:00 p.m., Wednesday - 8:00 a.m. - 5:00 p.m., Thursday - 8:00 a.m. - 5:00 p.m., Friday - 8:00 a.m. - 5:00 p.m.
Salary Schedule Range: Leadership Salary Schedule Range V
Specific Departmental Needs:

Posting Number: 23-022
Number of Vacancies: 1
Desired Start Date:
Interview Date: 05/01/2023
Posting Open Date: 03/09/2023
Posting Close Date: 3/30/2023
Open Until Filled: Yes

Special Instructions to Applicants:
Special Instructions
REQUIRED ATTACHMENTS: Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:

• Online Application: Please fill out your online application completely with all requested details.
• Resume or Curriculum Vitae (CV): Must include length of employment (month/year start & end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
• Unofficial Transcripts: Must be from an accredited institution, show name of institution, degree awarded, discipline, and date awarded. Diplomas will not be accepted in lieu of the required transcripts.

IN YOUR APPLICATION

• List of Professional References: Professional References should include at least: 2 supervisors, 2 management level colleagues, and 2 additional professional references. Include name, title, relationship, and current phone numbers. Applicants from sectors other than education should submit comparable references. Letters of Recommendation will not be accepted in lieu of the List of Professional References in your application.

TIMELINES:

• For first consideration, complete qualifying applications must be received by Thursday, March 30, 2023.
• After submitting your application, you will receive a confirmation number. If you do not receive a confirmation number, your application has not been submitted.

To apply, visit https://cod.peopleadmin.com/postings/6685jeid-684c0317addc3c42af02bd5ddb4289ce