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at Cape Fox Government Services in Hamilton, Montana, United States

Cape Fox Facility Services is seeking an Executive Assistant to join our team in Hamilton, MT in support of the NIH.

• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization, and prioritization of tasks.
• Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
• Provide high-level administrative task support within the Branch.
• Provides general support to campus visitors, including scheduling and confirming appointments, developing, and coordinating itineraries, arranging for transportation and temporary desk space, etc.
• Responsible for coordinating and in-processing/out-processing of employees, serves as main point of contact for onboarding of new personnel; works with AO, DPSAC, and NIH Police for enrollment, fingerprinting, and badging services; sets up office space; orders appropriate furniture, supplies, and equipment; enters proximity access and key requests; orders computers and government furnished phones; Coordinates requests for, and issuance of personal electronic devices including government-furnished phones, tablets, etc.
• Maintains central electronic file system for all official OOM files, policies, procedures, and projects.
• Prepares and edits emails, memos, policies, and Standard Operating Procedures for a variety of recipients including OOM staff; RML staff; and DIR, NIAID, and NIH leadership.
• Arrange for and create packages for all foreign and domestic travel of OOM staff; prepare all associated documents for authorizations and vouchers (airfare, lodging, car rental registration fees, etc.)
• Performs timekeeping duties for all OOM federal employees per the NIH ITAS requirements (what contractors may perform).
• Schedules and maintains an accurate tracking system of all activities.
• Keep government abreast of all commitments via the maintenance of daily cal