Top Branch Administration Executive jobs in San Jose, CA

Hi,

This is Himanshu from Xoriant, sharing the below job description for one of our open requirements, please have a look and let me know your valuable feedback along with your updated resume and best time to reach you.

Job Position: Executive Administration

Job Location: San Jose, CA (Hybrid)

Job Duration: 6 Months Contract

Job Description:

• What You ll Do The Executive Assistant will provide administrative support to the CEVP responsible for S. LSI R&D.
• This role will provide operational support to keep SSI moving forward competitively while facilitating collaboration across multiple SSI groups.
• Extensive calendaring and schedule management, including prioritizing conflicting meeting requests, tracking action items and commitments of the Executive, and following up to ensure the completion.
• Manage internal communications on behalf of the Executive, which includes and is not limited to, weekly staff meeting agenda, action items, and etc.
• Coordinate complex domestic and international travel arrangements for the Executive, which includes flight, hotel, ground/local transportation, and meetings.
• Prepare and submit domestic/international travel and daily expense reports using the internal system.
• Provide support to other management team members within the organization to ensure unity and smooth operation.
• Provide a service that is in line with the Executive s work habits and preferences, including support to the Executive and team members outside of normal business hours to handle unexpected requests.
• Handle any reservations (ex. conference room, restaurant, and etc.), catering orders, room setup, and etc.
• Work with other internal and external admins to coordinate meetings and events.
• Ability to collect data and create an analysis based on the Executive s request and needs.
• Support special projects as required, summarizing, and translating data.
• Provide support to the new employee s onboarding processes.
• Manage stock of corporate items as required Handle errands, subscriptions, org chart, incoming and outgoing mail, and any other miscellaneoad hoc duties.
• Partner effectively with the existing S. LSI EA team.

Requirements

• Bachelor s degree in Accounting, Finance, or Business Administration preferred.
• Bilingual in Korean (Speaking and Written communication).
• Minimum 8 years of experience in a related field.
• Proficiency in project management tools and software.
• Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, and Outlook.
• You re inclusive, adapting your style to the situation and diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You re collaborative, building relationships, humbly offering support and openly welcoming approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change.

Xoriant reasonably expects the pay rate for this position to be within the following range: $50.00/hour-$55.00/hour.

Thanks & Regards,

Himanshu Verma

Sr. Technical Recruiter

Email:

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