Top Division Financial Executive jobs in Lansing, MI

An Executive Administrator, often referred to as an Executive Assistant or Executive Secretary, plays a crucial role in providing high-level administrative support to top executives and senior management within an organization. The specific duties and responsibilities of an Executive Admin can vary depending on the company's size, industry, and the preferences of the executives they support. However, here is a general job description for an Executive Admin:

Job Title: Executive Administrator

Job Summary: The Executive Administrator is responsible for providing administrative support to senior executives and ensuring the efficient operation of the executive office. This role involves handling sensitive and confidential information, managing executive schedules, and facilitating communication both within and outside the organization.

Key Responsibilities:

1. Calendar Management: Coordinate and manage the executive's calendars, schedule meetings, appointments, and travel arrangements. Prioritize and organize their daily activities to maximize productivity.

2. Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Manage emails, phone calls, and correspondence on their behalf.

3. Document Preparation: Draft, edit, and format reports, presentations, and documents. Proofread and ensure accuracy of materials prepared for executives.

4. Meeting Support: Prepare agendas, attend meetings, take minutes, and follow up on action items. Ensure that executive meetings run smoothly and efficiently.

5. Travel Arrangements: Plan and coordinate executive travel, including booking flights, accommodations, transportation, and preparing travel itineraries.

6. Expense Management: Track and manage executive expenses, prepare expense reports, and ensure compliance with company policies.

7. Confidentiality: Handle confidential information with the utmost discretion and maintain the security of sensitive data.

8. Project Assistance: Provide support on special projects and initiatives as assigned by the executives. This may involve research, data analysis, and coordination with various teams.

9. Office Management: Oversee the daily operations of the executive office, including maintaining supplies, equipment, and ensuring a professional and organized work environment.

10. Relationship Building: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and colleagues.

Qualifications:

• Bachelor's degree preferred but not always required.
• Proven experience as an Executive Administrator, Executive Assistant, or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite) and scheduling tools.
• Discretion and integrity in handling sensitive information.
• Strong problem-solving abilities and attention to detail.
• Adaptability and the ability to work in a fast-paced environment.
• Professionalism and a customer-focused attitude.

Working Conditions:

• Typically works in an office environment.
• May require occasional overtime to accommodate executive schedules and deadlines.

The role of an Executive Administrator is crucial in ensuring that executives can focus on their strategic responsibilities by handling administrative tasks efficiently. This job description can serve as a starting point, but it's important to tailor it to the specific needs and expectations of your organization and its executives.