Top Division Operations Executive jobs in Olympia, WA

This recruitment is open until filled. 

The first review of applications is scheduled for the week of November 29, 2023. In order to be considered, please submit your application on or before November 28, 2023. The agency reserves the right to make a hire any time after the initial screening date.

AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

Washington State Department of Agriculture's Commodity Inspection Division provides unbiased third-party inspections for a wide variety of Washington State agricultural products and assists agricultural companies in the movement and exporting of their products. The division is made up of roughly 365 FTEs through six statewide programs: Administration, Fruit and Vegetable Inspection, Grain Inspection, Grain Warehouse Audit, Seed Inspection and Certification, Hemp and Cannabis Lab Analysis Standards.

The Commodity Inspection Division (CID) administration team provides high level customer service, financial and human resource oversight, and project management to the six programs within the division. Our team ensures agency and division policies and procedures are implemented consistently and accurately. CID Administration oversees division-wide initiatives such as rulemaking and budget allotments.  

Some of the various responsibilities within this role include:

• Reviews program accounts on a monthly basis to ensure Commodity Inspection Division programs' fund balances maintain an appropriate level necessary to operate the program.
• Conducts analysis on current and past program expenditures/allotments and conducts research on potential financial considerations to determine program’s fund balances are adequate if expenditures are in line with expectations.
• Reconciles agency financial data with program financial data at least twice a month through Profit and Loss Statements and program specific financial databases (such as AgTrax) using the DES Reporting Portal.
• Analyzes payroll, HRMS and Enterprises (budget) System data, devises queries from compiled reports on division funds, allocations and trends and delivers updates/reports to the management team related to reclassification impacts, salary adjustments, operations, and budget impacts.
• Apply laws, regulations and agency policies and procedures in preparing and filing agency rulemaking documents, ensuring accuracy, appropriateness, and timeliness.
• Assists Program managers in drafting rule language in the appropriate rule making style for punctuation and grammar.
• Drafts all rulemaking documents including CR-101, CR-102, CR-103, Small Business Economic Impact Statement. Files all rulemaking documents with the Office of the Code Reviser.
• Tracks division rule status and provide status updates to the agency rules coordinator and Assistant Director.
• Provides guidance and support for program managers regarding the agency's rule making process to ensure documents and the process are completed timely.
• Monitors the movement of division rulemaking throughout the rulemaking process to ensure rulemaking is completed within the allotted time frame.
• Plans, conducts, and leads financial, operational and/or administrative projects as assigned or directed. 
• Provides timely communication to division management, staff and stakeholders regarding project scope, timelines, process changes and expected results.
• Monitors and reports program's performance measures, such as performance measures included in program strategic plans, OFM performance measures and any Results Washington (or equivalent) performance measures. Performance measures are reviewed annually or quarterly depending on specific measure and program deliverables.
• Manages current division contracts, tracks expenditures related to contracts, completion of deliverables, and contract end dates.
• Coordinates with Agency Contracts Manager and program subject matter expert to draft new contracts and contract amendments of short-term duration and minor scope projects.

• BA/BS in business administration or public administration or financial related field.
• Project management experience/ training.
• Knowledge of state government organization and administrative procedures, federal and local government functions.
• Travel and Expense Management System (TEMS), Washington State Department of Enterprise Services (DES) - the Expenditure Portal as well as the Accounts Receivable System Portal, and agency ­designated software.

Employee Benefits

• A healthy work/life balance, which may include flexible work schedules, and teleworking.
• WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.
•  Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend. 

How to apply:
 
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:
    

· Current resume detailing experience and education

· A cover letter describing how you meet the specific qualifications for this position

· Three professional references 

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
 
Applications with comments "see attachments" will be considered incomplete.
 
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

Diversity, Equity, and Inclusion

The Department of Agriculture celebrates our differences. We strive to hire great people from a wide variety of backgrounds. We are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, status as a protected veteran, genetics, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

 
Contact Us

Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.
 
Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
   
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.  

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.