Top Equipment Engineering Executive jobs in Portland, OR

About Us

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources.  Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has Canadian offices located in Vancouver, Victoria, Kamloops, Kelowna, Calgary, Edmonton, Toronto, Ottawa, Fredericton, Halifax, and offices in Golden (Colorado), Nashville (Tennessee), Santiago (Chile), Santo Domingo (Dominican Republic) and Brisbane (Australia).

Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment.  BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team. 

We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.

The Role

BGC is looking for a highly motivated and organized Executive Assistant to join our Vancouver Team. Providing general administrative support to our Management Team and Board of Directors, this role will be responsible for a variety of tasks requiring a high degree of judgment, discretion and confidentiality. Strong organizational, communication, and time management skills are essential for this role.  BGC offers a flexible workplace with a minimum in-office requirement of 3 days per week. 

Responsibilities

• Support with calendar management and coordination of meetings and appointments over multiple time zones. Bring forward calendar items for follow up and/or action, issue reminders, and follow up on responsibilities
• Coordinate internal and external meetings and events, board meetings, catering, booking meeting rooms/venues, and preparing agendas and meeting materials
• Manage urgent requests and tasks for multiple high-level team members
• Prepare complex travel coordination; itinerary and logistics management
• Inbox management, including maintaining, organizing and escalating time-sensitive emails
• Draft and edit professional correspondence, documents and presentations, as required

• Supports other projects as assigned by the Executive Assistant and/or Management Team
• Provide back-up support within the executive assistant team, ensuring appropriate executive support and leave coverage
• Some personal assisting tasks, as needed
  

 
Required Education, Experience & Competencies

• Minimum 5-7 years of relevant executive support experience or a combination of experience and post-secondary education
• Previous experience in a professional services or consulting firm
• Professional, diplomatic, and excellent English communication skills
• Ability to maintain a high degree of confidentiality
• Flexible, embracing change with enthusiasm with the ability to pivot quickly
• High attention to detail 
• Collaborative approach to working in a team environment 
• Strong problem-solving skills and ability to make sound decisions under pressur
• Proficient in MS Office products  

Position Requirements 

COVID-19 Vaccination  

BGC is committed to maintaining a safe work environment, and we are following current public health orders to ensure the health and safety of our employees while maintaining their privacy and respecting their individual circumstances. As of July 4, 2022, the BGC COVID-19 vaccination policy has been suspended until further notice. If BGC resumes this policy, all employees will be required to submit all COVID-19 vaccination records to HR.  If you require any accommodations or are not able to comply with this request, please inform Human Resources.

Company Benefits  

BGC offers our employees the following: 

• Our ‘One Team’ culture supporting health, wellness, safety and diversity 
• Comprehensive benefits package 
  • • Health, Dental and Vision coverage 
    • LTD, Life, AD&D and Business Travel Insurance
    • Employee Assistance Program
• Maternity/Paternity leave top ups
• Professional development and mentoring opportunities
• Flat management structure
• Social and wellness activities
• Casual and professional work environment 

The estimated base salary range for this position is $70,000 - $80,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a training allowance and a comprehensive medical and dental plan. 

BGC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation with your application, please contact us.