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BAE Systems is seeking an experienced Executive Assistant for an exciting opportunity supporting the Air Force's acquisition of the next generation Intercontinental Ballistic Missile (ICBM). This is a fast paced position working out of Hill Air Force Base, Utah. This position will work with the customer, providing critical support to managers and employees, assisting in daily office needs and managing general administrative activities, including data collection, data management, measuring and monitoring performance, schedule management, planning, updating government systems, and reporting program status internally to program management.

Duties may include the following:

• Substantial and frequent multi-tasking

• Develop and coordinate reports, information papers, and organizational briefings

• Coordinate and monitor action items, tracking suspense's, and responses

• Prepare and maintain agendas, schedule meetings, maintain calendars, and conference room schedules

• Assist with development and implementation of program schedules and project plans

• Use government travel systems to ensure travel is efficiently scheduled

• Plan and execute organizational activities for both internal and external agencies

• Determine customer requirements and translate these requirements into organizational plans

• Analyze business and technical processes to develop and implement new policies

• Develop process measurement metrics to identify indicators for future improvement

Who You Are

An experienced Executive Assistant with a willingness to learn and contribute in a fast-paced environment. You must possess high energy and be comfortable working with changing priorities. A sample of minimum traits required:

• Collaborator – you love working with a team, and give and receive input effectively

• Communicator – you have strong written and verbal communication skills

• Professional – you are highly professional and courteous in all you do

• Fast learner – you rapidly absorb and implement an organization’s policies and mission

• Customer-oriented – you always try to anticipate customer needs and work to exceed expectations

• Team-oriented – you are more interested in getting the job done right than who gets the credit

• Detail-oriented – you live for details and constantly ask questions and love learning

Why BAE Systems? BAE Systems is the third largest defense contractor in the world with an exceptional, mission-focused culture. The 800 BAE Systems employees and sub-contractors located at Hill Air Force Base, Utah are aligned to the United States Air Force Nuclear Weapons Center. We support the Center in sustainment of the existing LGM-30 Minuteman III (MM III) weapon system and acquisition of its replacement, the YLGM-182A Sentinel, formerly known as Ground-Based Strategic Deterrent (GBSD). We are a valued mission partner delivering daily excellence and innovative solutions to our government customers. BAE Systems has earned accolades as a “Top Workplace” in Utah based on employee feedback for three consecutive years, earning special distinction for providing a healthy work-life balance for our valued employees. We work very hard to ensure this is a great place to work!

Why Utah? You’ve got to see it to believe it! Utah is an amazing state with a diverse and eclectic culture and truly offers a new experience for anyone willing to search. We are located north of Salt Lake City at the foot of the beautiful Wasatch Mountains. The area offers an incredible range of outdoors pursuits across the seasons including hiking, climbing, hunting, fishing, and camping, boating and world class skiing at resorts that hosted the 2002 Winter Olympics. The state is home to five amazing National Parks and an easy drive from two more; Grand Teton and famous first National Park in the world, Yellowstone. The Salt Lake City area offers a vast array of cultural activities and businesses including multiple professional sports teams. It is a western states hub for exceptional, cutting edge medical care with people traveling from across the region for a range of nationally renowned specialty care centers and doctors. The Salt Lake International Airport is expanding and offers easy direct access to just about anywhere you want to fly.

#ASFS

• 7 years progressive Executive Assistant experience

• Eligible to obtain and maintain a minimum Secret security clearance

• Intermediate to advanced proficiency with Microsoft Office products (Microsoft Outlook, Word, Excel, PowerPoint, Visio, Project), Adobe, and other common business applications, including managing calendars and schedules

• Highly positive attitude, “team player” mentality, results oriented

• Strong initiative, acute attention to detail, and ability to prioritize workloads and multitask effectively

• Excellent customer service skills – trusted and reliable, prompt and attentive

• Excellent interpersonal verbal and written communication skills, able to communicate clearly and concisely

• Fast learner with demonstrated ability to quickly adapt to emerging requirements

• Associate Degree or equivalent certificate 10 years of related work experience

• BA or BS degree 7 years of related work experience

• MS 4 years of related work experience

• ICBM Acquisitions experience

• Active DoD Secret Clearance

• Business Operations Experience

• Agile software tools: JIRA, Confluence

• Classified government IT systems

• Air Force nuclear topic education