Top Foundation Executive jobs in Laramie, WY

The University of Wyoming invites diverse applicants to consider our employment opportunities.  We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives. 

JOB TITLE:   

Administrative Associate

JOB PURPOSE:

Provide frontline service to the UW Foundation and deliver administrative support to multiple directors.
Provide, under very limited supervision, project leadership and assist with directing the operational, financial, and planning functions of a large/complex designated unit requiring the use of considerable independent judgment, service orientation, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the unit/program for a significant percentage of time.
• Provide direct support for directors and development officers including, but not limited to mailings, data entry, preparing reports, composing letters, maintaining calendars, scheduling meetings, and coordinating events.
• Coordinate day-to-day office tasks and responsibilities.
• Assist in coordinating, planning, and booking travel for directors.
• Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of a large/complex designated unit.
• Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation.
• Serve as a liaison between directors, campus units, and external individuals/groups.
• May arrange or assist in planning symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments.
• Coordinate campus visits for high-level donors and corporations and arrange catering orders for events.
• Manage and track attendee lists for various meetings, conferences, and events.
• Create, compose, and edit written materials and assemble large scale mailings.
• Data entry, running detailed reports, and navigating complex computer software.
• Track inventory and stock supplies for department.
• Communicate with donors and corporations both in person and via phone/email.
• Assist with establishing or revising policies, systems, methods, and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.
• Track/reconcile receipts and invoices.
• Oversee management of department files and records; serve as primary resource person in interpreting policies and procedures. 

SUPPLEMENTAL FUNCTIONS:

• Serve on University or external committees representing supervisor or program, as directed.
• Attend meetings, conferences, and/or workshops as appropriate alongside other team members.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
• Oversee/supervise interns and/or work study students.
• Other related duties as assigned. 

COMPETENCIES:

• Attention to Detail
• Quality Orientation
• Service Orientation
• Collaboration
• Independence
• Judgment
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY:

In office/in person work is required. This is not a remote work position.

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree in a related field OR equivalent combination of education and experience.

Experience: 2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements:  None

DESIRED QUALIFICATIONS:  

• Experience with computer programs and software in use in the department.
• Experience with records maintenance.
• Experience with scheduling techniques.
• Experience with data entry systems.
• Understanding of University rules, procedures, budget management and planning.
• Experience with Basic accounting procedures involving procurement, travel, and/or employment.
• Experience with Project management principles, practices, techniques, and tools

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.   

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/