Top Funding Executive jobs in Olympia, WA

This is a full-time, permanent, remote position.

As the Funding Coordinator within the Office or Innovation and Technology (OIT) Policy, Portfolio, and Business Management Unit, you'll play a pivotal role in driving the agency's mission forward. Your focus will be on managing and analyzing intricate funding and grants within OIT, ensuring they align with both the DOH funding transformation plan and the OIT Strategic Plan to optimize resources for strategic objectives. Collaboration will be key, as you work closely with Office of Financial Management staff, OIT Leadership, Managers, and division leadership to effectively manage enterprise-level grants.

In this role, you'll engage in facilitating and consulting with internal and external experts to pinpoint funding opportunities that align with the Agency’s strategic goals. Your daily tasks will revolve around research, analysis, and reporting to bolster funding optimization endeavors and ensure responsible spending. Moreover, you'll spearhead grant analysis, coordinate application packages, and lead teams within OIT to secure new funding opportunities, all while supporting overall OIT financials, administrative contract management, budget planning, fiscal monitoring, and accounts payable. Your responsibilities will include crafting grant application packages, serving as a liaison between OIT and the Strategic Funding Investment Team to secure funding, and providing timely financial insights for informed decision-making by OIT and Agency Leadership.

Responsibilities:

• Funding Coordination:
  1. Provide guidance and recommendations to OIT Center Directors and finance operations managers for budget planning and monitoring.
  2. Analyze and monitor budgets within OIT, presenting recommendations to Executive Leadership teams for optimized spending.
  3. Track and monitor FTE allocation, making funding recommendations for optimization.
• Grant Coordination and Analysis:
  1. Conduct grant analysis and coordinate with the Office of Financial Services Strategic Investment team to ensure appropriate spending.
  2. Lead teams in OIT to develop grant application packages, including budgeting and narrative preparation.
  3. Manage project schedules and ensure timely submission of grant packages, troubleshooting as needed.
  4. Review and submit grant application packages, monitor performance reports, and manage approved grant budgets.
  5. Report on grant funding status, program successes, and challenges to executive management and partner programs.
  6. Ensure compliance with relevant policies and regulations, making presentations to leadership and providing recommendations.
• Daily Operations:
  1. Plan and manage IT budgets in collaboration with OIT Leadership and division Financial Operations Managers.
  2. Monitor spending and evaluate expenditures monthly to prevent overspending.
  3. Coordinate procurement processes, including invoice processing and vendor management.
  4. Facilitate the CPAR process and negotiate statements of work with vendors.
  5. Manage administrative processes for IT contracts and provide training on contracting processes.
  6. Lead contract negotiations to reduce risk and ensure alignment with business objectives.
  7. Assist in drafting, evaluating, and managing grant proposals and awards.
  8. Review and correct IT budget expenditures for accuracy and alignment.
  9. Manage OIT Financial database for effective financial management.

Required Qualifications and Experience:

Any additional years of experience can replace educational requirements on a year-for-year basis. Applicants must fulfill one of the following options, in addition to meeting the specified criteria listed below.

• Experience in fiscal related functions such as contract management, grant management, accounts payable/receivable, or similar.
  1. Option 1: Six (6) years of experience 
  2. Option 2: Associate’s degree AND four (4) years of experience 
  3. Option 3: Bachelor’s degree AND two (2) years of experience 

• Experience managing grant funding, knowing the ins and outs of both state and federal grant regulations.
• Experience navigating state government budget processes, from planning to reporting and distributing funds.
• Proficiency in facilitation and project management.
• Experience in creating and understand intricate financial documents, such as budgets and forecasts.
• Advanced skills in Microsoft Excel – capable of building complex spreadsheets with features like macros, advanced functions, filters, custom setups, pivot tables, and analyzing data from different sources.

Preferred Experience and Desired Qualifications:

• Two (2) or more years of experience in the following:
  1. leading process improvement projects.
  2. creating, issuing, managing IT contracts, and purchasing.
  3. working in a government accounting, grants, finance, or budget office.
• Experience using ADDS.net or Enterprise Reporting or other similar reporting system.
• Experience effectively working with diverse staff, contractors, and others.
• Successful completion of the Department of Enterprise Services Required Contract and Purchasing Training
• Experience working in a State Government Agency

Our ideal candidate will also demonstrate the following interpersonal skills and competencies:

• Cultural humility by embracing diverse perspectives and honoring various cultures. 
• Commitment to equity and inclusion, removing barriers, championing social justice, and fostering a sense of belonging. 
• Using an outward mindset to fuel impactful contributions and blending your personal expertise with collaborative achievements. 
• Problem-solving and crafting effective solutions while communicating clearly across different mediums. 
• Dedication to customer service and navigating diverse interactions to build strong organizational relationships. 
• Your technical competence should shine, making you an invaluable asset to our team!

OIT (One Incredible Team!)

In the Executive Office of Innovation and Technology (OIT), we’re on a mission to unleash the potential of technology, innovation, data, and informatics for the DOH. We believe in the power of every team member. We're not just a workplace; we're a thriving ecosystem that nurtures individual growth and collective success. As a strategic partner to DOH employees, we cultivate a culture of curiosity, ingenuity, critical thinking, and data-driven decision-making. Our shared goal? Making optimal health a reality for every single person in Washington.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.

Location and Flexibility 

This is a hybrid position meaning you’ll predominantly work remotely from your home location and may reside anywhere in Washington State, as well as the Oregon/Washington border and the Idaho/Washington border. Attending events or working In-office will be required approximately 8 days quarter and would be scheduled in advance at the DOH office located in Tumwater, WA.

Application Directions:

• The hiring manager WILL NOT review additional supplemental attachments. DO NOT attach or submit the following:
  1. Please REMOVE personal photos before attaching resume and/or cover letter.
  2. Transcripts
  3. Certifications or Diplomas
  4. Projects or Portfolios
  5. Letters of Recommendation

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

Equity, Diversity, and Inclusion:  We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Representation: This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     

Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Shawnelle Goalder at shawnelle.goalder@doh.wa.gov.  For general DOH recruitment questions, email the Talent Acquisition Team at employment@doh.wa.gov. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.  

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

Conditions of Employment:

I am prepared, with or without accommodations, to do the following:

• Commit to a full-time 40-hour work week schedule (flexible work schedule requests must be approved supervisor).
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in-person at the designated DOH site location.
• Travel periodically within the state of Washington.
• Possess the legal ability to operate a state or privately-owned vehicle or arrange alternative transportation for official state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.