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Position Title: Director of Operations and Deputy Executive Director (Administrative Officer) – CUNY Advanced Science Research Center

Job ID: 27864

Compensation: $124,656-$141,858/year. Salary commensurate with education and experience

Closing date: Open until filled

Position Details:

The Graduate Center's Advanced Science Research Center (ASRC) of the City University of New York (CUNY) is a 200,000 square-foot facility in upper Manhattan, designed to promote interdisciplinary collaboration among scientists in five areas of research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. Reporting to the Executive Director/Associate Dean for the Sciences, the Director of Operations and Deputy Executive Director will support the Executive Director in facilitating the day-to-day operations across the ASRC's scientific and administrative units (e.g.; financial, facilities, health and safety, research initiatives and research cores, etc.).

Based at the ASRC location in West Harlem, New York City, the incumbent will supervise staff and work closely with the five scientific initiative directors and the 17 Core Facility directors to provide the necessary assessments, planning, and improvement implementation to the ASRC's infrastructure, communication, facilities, and events management.

Duties include but are not limited to:

• Overall oversight of the Core Facilities, including user onboarding, contract management, accounts receivable, and finance management.
• Supervises select Core Facilities at the ASRC.
• Coordinates communication between the Initiatives and Cores and various operations in the ASRC, the Graduate Center, CUNY Central, and other New York-area institutions as needed.
• Works with colleagues at the Graduate Center and the ASRC to establish and chair operations-related committees as needed (e.g. compliance, health and safety, communications, events, facilities, etc.).
• Serves as a resource for faculty and administrators regarding the Graduate Center's and CUNY's policies and procedures.
• Serves as a liaison with CUNY's technology transfer office in relation to IP protection.
• Develops and disseminates standard operating procedures and policies for building functions. This includes, but is not limited to, access and use of facilities (core and building) and operational guidelines for central resources at the ASRC in compliance with all regulatory agencies and guidelines. Keeps up to date on changing requirements and implements updates.
• Manages day-to-day administrative functions of the ASRC. Reviews and assesses policies and processes, streamlines for efficiency, updates supporting documentation, and communicates changes with relevant parties and ASRC community.
• Assists with the hiring of new ASRC employees. Prepares and assists in paperwork for hiring, serves on hiring committees, oversees onboarding, listserv and database management, and security and access for new hire.
• Supervises the ASRC Director of Facilities; also directly coordinates facilities maintenance, renovation and space allocation requests on behalf of the ASRC.
• Represents the ASRC at meetings with internal and external colleagues and stakeholders; provides tours of the ASRC’s facilities as needed for visitors.
• Oversees events, including all internal CUNY and external space rentals, and the associated auxiliary accounts. Requests, manages, approves, and tracks invoicing and accounts receivables. Manages contracting for auxiliary accounts.
• Interfaces between Graduate Center General Counsel, the CUNY Central Office legal branch, and outside users. Acts as central point of contact for contract discussions and negotiations.
• Performs other duties as assigned which are reasonably within the scope of this job classification.

The Graduate Center is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including ASRC.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in tum teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

All full-time and part-time CUNY staff are expected to work in-person at their campus office 70% of their work time. For full-time staff, this is equivalent to 7 out of 10 days of in-person work in a two-week period (e.g., 7 days in-person, 3 days remote). Remote days must be pre-approved by the direct supervisor. This hybrid work schedule is subject to change.

Qualifications

Bachelor's Degree and eight years' relevant experience required.

A preferred candidate will have:

• A PhD or other Doctoral Degree in the sciences and 6 or more years of relevant administrative experience are strongly preferred.
• Experience working in a higher education or non-profit research administration and/or in a technology-driven other scientific operation.
• Knowledge of equipment and protocols associated with some aspects of scientific research.
• Strong written and verbal communication skills
• Extensive knowledge and understanding of state-of-the-art scientific technology.

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

CUNY Title Overview

- As a senior staff member in a large academic or administrative department, division, or school, manages operations and administration, participates in planning and setting priorities, and oversees related projects to ensure their success.

- Works with management to create short- and long-term business plans, including operational, organization, and financial aspects.

- Works with management and others to develop and implement operating policies and procedures.

- Manages the ongoing financial, operational, and staffing activities of the department.

- Manages operating budget and performs analysis and reporting to support decision-making.

- Oversees legal, safety, fiscal, and other compliance requirements.

- Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate Campus services.

- Works with other Campus or University units to coordinate and plan fund-raising, grants, marketing, communications, and outreach activities.

- Independently carries out a portfolio of responsibilities under the department's purview, such as managing committees, securing approvals, and providing communications.

- Performs related duties as assigned.

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

How to Apply:

Please go to http://cuny.jobs/ and search for Job ID 27864. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume in Word or PDF format.

Equal Employment Opportunity:

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Type: Full-time

Pay: $124,656.00 - $141,858.00 per year

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person