Top Group Underwriting Executive jobs in Portland, OR

Job details

Location

2892 NW Upshur Street, Portland OR 97210

Benefits

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Full job description

PERSONAL EXECUTIVE ASSISTANT

Carbon Group has an exciting opportunity for a Personal Executive Assistant to support our Principal and internal team. We are looking for an individual who is adaptable, professional, and a team player with a high level of organization and the ability to juggle multiple tasks.

Joining the Carbon team means that you will play a meaningful role in the growth and continuation of success of the company. At Carbon Group, we value our relationships with both our clients and our team members. We have built a culture of transparency, integrity, and building success through high quality service. It is our goal to add a team member who aligns with our company values and will come to work each morning excited to make a difference.

Position Overview

The Personal Executive Assistant will report directly to the Carbon Group Principal. This role is responsible for ensuring all action steps are completed and strong follow-up is conducted related to the Principal’s business and personal activities as well as other administrative projects as needed. The ideal candidate is a fast learner and a self-directed problem-solver with positive energy and a can-do attitude. The role will handle details regarding highly confidential items of critical nature and must function efficiently and effectively in a fast-paced environment.

Key Duties & Responsibilities

• Answer phone calls, emails, and take messages and relay to appropriate team members.
• Calendar Management: Effectively manage the Principal’s personal and business calendars, including booking appointments and meetings.
• Help with daily time management, setting reminders for important upcoming events, accurately entering meeting details, and understanding overall priorities to ensure a smooth schedule.
• Travel: Book flights, accommodations, ground transportation, and create itineraries.
• Organize and coordinate personal arrangements such as dinner reservations, hotels, concert tickets, etc.
• Complete necessary errands in support of the Principal and other members of the Carbon Group team
• Record Management: Submit expense reports and maintain an organized filing system.
• Assist with the planning and execution of internal and external company events.
• Available and accessible to the Principal during established office hours, and occasional after-hours requests.

Preferred Qualifications

• Proven experience as an Executive Personal Assistant, Administrator, or similar role.
• Strong organizational and multitasking abilities.
• Very detail-oriented with a focus on accuracy and follow-through.
• Excellent written and verbal communication skills.
• Ability to anticipate needs and solve problems autonomously.
• Positive attitude required.
• Ability to handle sensitive and confidential information with a high level of discretion.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and like programs.
• A bachelor's degree is preferred but not required.

Schedule

Full-time, In Office; M-F 8 AM-5 PM

Occasional after-hours tasks on an as needed basis.

Travel Requirements

This position will involve errands as needed and therefore a personal vehicle, for which mileage will be reimbursed, is preferred.

Benefits

At Carbon Group, we trust our employees to do the jobs they are hired to do, value their contributions, and strive to provide a great place to work. To achieve these goals, we offer a competitive salary (commensurate with experience); medical and vision insurance; paid time off; paid holidays; and a 401K.*

*Benefits provided after 60 days. 401(k) provided after 6 months.

Disclaimer

The above description is intended to identify the essential functions and requirements for the performance of this job; it is not to be construed as a complete statement of duties, responsibilities or requirements. The hired employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations could be made to enable employees with disabilities to perform the essential functions of the role, absent undue hardship. Carbon Group reserves the right to revise the job description at any time.

Job Type: Full-time

Pay: $24.31 - $29.27 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• On call

Work Location: In person

Job Type: Full-time

Pay: $24.31 - $29.27 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Portland, OR 97210: Relocate before starting work (Required)

Work Location: In person