Top Land Executive jobs in Erie, PA

JOB SUMMARY: Responsible for performing secretarial/clerical/office administration duties for the Executive Director and all personnel in the Erie County Land Bank.

SPECIFIC DUTIES:The duties of this job include, but are not limited to:

• Assists with overall office flow to ensure a smooth and organized office environment.
• Performing office manager duties including but not limited to: maintaining the office conditions and supporting staff with administrative tasks.
• Responsible for the overall operation of the office and related equipment.
• Monitoring department supply inventory; ordering all general supplies for department.
• Scheduling meetings, public hearings and large group zoom meetings. Typing paperwork/handouts for meetings and appointments.
• Recording and transcribing minutes of various committee meetings, public hearings, etc.
• Composing and typing routine correspondence for members of the Department as required, including memos, letters, emails, forms etc.
• Answering main department telephone system and directing call to appropriate department personnel and/or appropriate bureaus or agencies; getting messages to the appropriate people, and/or attending to the callers/visitors’ needs.
• Opening, sorting and routing of incoming mail. Sending out mailings for the department.
• Ensure inquiries, direct requests, and concerns are channeled to the appropriate Staff Member.
• Develops reports and analysis of the operations as requested by the Executive Director. Prepares presentations and proposals as assigned.
• Coordinates office activities and operations to secure efficiency and compliance to company policies.
• Schedules travel arrangements for all Staff Members.
• Maintains all office files, including digital. Maintains database of customers, significant office materials, and equipment.
• Updates data in cloud based applications and on our website as needed.
• Assists fellow Staff Members with special projects and other duties as assigned.

QUALIFCATIONS:

• Minimum Education: High School Graduate
• 3 years office/secretarial experience
• Ability to type with speed and accuracy
• Proficient in Microsoft Outlook, Word, and Excel
• Ability to do basic mathematical calculations.
• Ability to operate office equipment – computer, printer, copier, scanner, transcribing equipment, etc.
• Comfortable with technology and learning online/cloud based software
• Ability to work with efficiency under pressure of deadlines, with work coming from multiple people.
• Ability to handle several projects simultaneously.
• Strong written and oral communication skills, strong organizational skills.
• Valid PA Driver’s License

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Administrative: 1 year (Required)

Ability to Relocate:

• Erie, PA 16509: Relocate before starting work (Required)

Work Location: In person