Top Product Design Executive jobs in New London, CT

Inclusively is partnering with a pharmaceutical and biotechnology corporation to hire a Administrative Lead, Drug Product Design.

ABOUT INCLUSIVELY:

Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD). Applicants with one or more of these conditions are encouraged to apply; Inclusively does not require applicants to disclose their specific disability.

How You Will Achieve It

• Provide comprehensive administrative support for the Vice-President of Drug Product Development . Proactively manage complex calendars and travel schedules for the VP as well as other members of his Leadership Team (DPD LT), anticipating conflicts and using diplomacy to resolve issues.
• Manage domestic and international travel including creation and processing of PTE reports in compliance with the company policy.
• Organize activities for global Leadership Team meetings including agenda development, action item capture and tracking, meeting material management in SharePoint/Teams sites, and all meeting logistics (video, audio, Teams, rooms, etc)
• Provide departmental recruiting and onboarding support: engage potential candidates, schedule interviews, etc
• Periodic review and analysis of financial reporting against department actuals (e.g. comparison of budgeted positions against actual positions) to enable accurate budget forecasting
• Work closely with leaders to plan and execute departmental town-hall meetings and communications, site events, and senior leader meetings
• Develop and maintain SharePoint and Team sites for LT needs
• Early adopter for new digital solutions and technology advancements that are introduced to the business, supporting LT adoption
• Ensure secure management of sensitive and confidential information e.g. goals, organizational charts, colleague related information, etc
• Ordering of supplies, equipment, and services, including preparation of purchase orders, donations, coordination of requests, routing of invoices. Provide training and guidance to DPD colleagues to allow them to efficiently resolve simple procurement issues. Act as an escalation point for more complex issues.
• Develop, lead, and implement process improvements for administrative tasks to meet broader business objectives. Lead projects within the local and global administrative team.
• Build collaborative working relationships with all colleagues
• Manage own time, professional development, and prioritization of work and take personal accountability for quality of work that impacts the department.
• Assist with large meeting planning and logistics
• Handle all duties with a high degree of integrity, professionalism, and confidentiality
• Work with administrative staff across DPD and PSSM groups and sites, and collaborate and manage relationships at all levels. Support other DPD and PSSM administrative staff in the fulfillment of job duties when needed.

Basic Qualifications

• High-school diploma or General Educational Development (GED) required
• Minimum administrative experience of 7 years
• Proficiency in executing administrative tasks, including demonstration of high-quality work delivered on time
• Detail-oriented approach to work with strong organizational skills and follow-through
• Ability to take initiative within a strong team-oriented environment
• Excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
• Ability to interact professionally with internal colleagues and external organizations
• Problem solving mentality, including resourcefulness and ability to work across functions (within and outside the department) to resolve issues as they arise
• Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure
• Ability to anticipate conflicts and use diplomacy to resolve as required
• Appropriate use of discretion in the management of confidential information
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Word, Teams, OneNote, and other features
• Possesses advanced expertise in computer software/technology (e.g. database, Sharepoint)
• Ability to quickly learn, familiarize, and adopt new/updated digital software platforms
• Strong sense of urgency and efficiency in completing work
• Must be able to maintain composure under pressure and manage unforeseen situations
• Excellent judgment, problem resolution and decision-making skills

Preferred Qualifications

• Prior executive level support (Vice President, Sr. Director, Director) highly preferred
• Associate or Bachelor’s degree highly preferred
• Experience using systems such as Ariba, Concur, etc preferred

Physical/Mental Requirements

• Ability to work flexible hours on occasion, including some overtime
• Ability to work on a computer and sit for long periods of time

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person