K Squared Construction & Design

Executive Assistant

Are you an organized and proactive individual with a passion for supporting high-performing teams? K Squared Construction & Design is seeking a dynamic Executive Assistant to support our leadership team with administrative and operational support. As a boutique design-build home remodeling contractor in the Sacramento area, we are committed to transforming homes with our comprehensive, high-end design and build solutions. If you are a detail-oriented professional with excellent communication skills and the ability to thrive in a fast-paced environment, we want to hear from you!

K Squared Construction & Design is a renowned boutique design-build home remodeling contractor in the Sacramento area. Our unique approach to home building and remodeling sets us apart, ensuring the unparalleled design and craftsmanship that our clients have come to expect. From new construction to home remodeling, we provide comprehensive design-build solutions, including custom homes, home remodeling, and interior & structural design services.

Learn more about us at: https://ksquaredconstruction.com/ 

Responsibilities:

• Manage and prioritize all communications for the CEO, including emails, phone calls, and mail.
• Organize and maintain the CEOs calendar, ensuring optimal scheduling of meetings, appointments, travel arrangements, and company events.
• Prepare comprehensive meeting agendas, take detailed minutes, and follow up on action items with relevant stakeholders.
• Act as a liaison between the CEO and clients, providing timely updates, addressing inquiries, and ensuring a high level of service.
• Assist in the development and preparation of presentations, reports, and financial documentation.
• Maintain confidentiality of all sensitive information, demonstrating discretion in all communications and dealings.
• Conduct research, compile data, and prepare reports as needed-
• Collaborate effectively across teams to support project management and operational efficiency.
• Assist in the organization of company events and team-building activities.
• Take on special projects and perform additional duties as necessary to support the CEO and organizational goals.

Qualifications:

• 1-3 years of experience as an Executive Assistant, preferably within a corporate setting. This experience should have provided you with a deep understanding of supporting high-level executives in a fast-paced, professional environment.
• Demonstrated ability to handle confidential information with the utmost discretion, manage complex schedules, coordinate executive communications, and lead administrative projects to completion.
• Experience in the construction, building, or remodeling industry is an asset, but not mandatory. This background will help you better understand the unique challenges and opportunities our CEO faces.
• A Bachelor's degree in Business Administration, Communications, or a related field is preferred. Additional certifications relevant to executive administration or project management are highly regarded.
• Proficient in MS Office and G Suite, with exceptional organizational, problem-solving, and time management skills.
• Strong verbal and written communication abilities, with a keen attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Highly motivated, and possess a strong work ethic. Ability to work autonomously, exhibit strong decision-making skills, and demonstrate a proactive approach to challenges.

Personality Attributes:

• Strong and Confident: Exhibit strength and confidence, navigating high-pressure situations with grace. Take initiative, make decisions, and provide recommendations to the CEO and other stakeholders.
• Gregarious and Sociable: Thrive in a role requiring interaction with clients, partners, and team members. Build rapport quickly and maintain long-term relationships.
• Exceptional People Skills: Possess excellent interpersonal skills, including empathy, active listening, and communicating effectively across all levels. Understand and respond to the needs of diverse groups, facilitate positive interactions, and foster a collaborative environment.
• Client-Focused: Prioritize client satisfaction. Manage client expectations, address concerns, and enhance the overall client experience.
• Adaptable and Resilient: Comfortably handle change, pivot between tasks seamlessly, and remain positive and focused under pressure.

Salary and Benefits:

• Competitive salary at $70,000 - $100,000 per year, commensurate with experience.
• Performance-based bonuses.
• Comprehensive health and dental insurance.
• 401k matching.
• Paid time off and holidays.
• Professional development and training opportunities.
• Supportive and collaborative work environment.

To Apply:

If you are ready to join a passionate team dedicated to creating stunning design and build solutions, we would love to hear from you. Please submit your resume and cover letter along with your application.