Top Program Executive (Non-Profit) jobs in Paramus, NJ

• Fulltime – Direct Hire

• Office location: Woodland Park in Gainesville (32641)

• 8 am – 5 pm (with some flexibility)

• Option for 4–day work week after probationary period

• Comprehensive Benefits package

Role & Responsibilities

• Post and record tenant transactions (rent payments, and other charges)

• Reconcile tenant accounts monthly

• Assist Housing Coordinators with rent collection: Prepare and mail invoices, monthly statements, late payment notices, process payments, and provide email and phone support to answer tenant inquiries.

• Data and Reporting: Track utility logs and maintain utility consumption reports. 

• Coordinate Property Maintenance: Work with Asset Management to ensure work orders are completed timely and charged/closed correctly. Close completed work orders and review for charges and correctness. Take maintenance calls during business hours. Create work orders and notify Maintenance Managers.

Required & Preferred Experience

• 1 year or more of relevant experience working in a property management, or similar environment.

• Strong organizational skills, and the ability to manage multiple tasks efficiently.

• Proficiency in basic bookkeeping principles and practices.

• Experience with standard clerical procedures, data entry, and document management.

• Excellent written and verbal communication skills, with the ability to effectively engage clients with diverse backgrounds.

• Ability to clearly understand and follow written and oral instructions.

• Proficiency in Microsoft Excel and Word.

• Ability to establish and maintain positive working relationships with colleagues, residents, partners, etc. 

Preferred Experience: 

• Bachelor's degree in a related field, such as accounting, business administration, or public administration. 

• Prior experience working directly with residents in a multi-unit housing setting. 

• Demonstrated success in building rapport and addressing concerns of individuals from diverse backgrounds. 

Culture & Competencies 

Professionalism and Ethics: 

• Integrity: Treats people with respect, keeps commitments, and inspires trust. 

• Judgment: Makes sound decisions, explains reasoning, and involves relevant individuals. 

• Dependability: Follows instructions, takes responsibility, meets deadlines, and works extra hours when needed. 

• Attendance/Punctuality: Maintains consistent presence and punctuality. 

Communication and Collaboration: 

• Effective Communication: Speaks clearly, listens actively, writes informatively, and presents well. 

• Interpersonal Skills: Maintains confidentiality, avoids blame, respects others, embraces new ideas, and resolves conflict constructively. 

• Teamwork: Contributes positively, supports colleagues, prioritizes team success, and gives/receives feedback. 

Problem-solving and Customer Service:

• Logical Reasoning: Approaches problems rationally, even in emotional situations. 

• Customer Service: Manages challenging situations, responds promptly to needs, solicits feedback, and meets commitments.

• Adaptability: Adjusts to changes, manages competing demands, and embraces new approaches.

Additional Qualities:

• Initiative: Takes on extra tasks, pursues self-development, and seizes opportunities.

• Organizational Support: Follows policies, completes tasks efficiently, and upholds organizational values.