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Licensed Real Estate Administration Assistant, Transaction Coordination & Compliance Officer

We’re hiring a motivated, self-starter Real Estate Administrative & Advertising Assistant | Compliance Officer to join our growing team.

Our boutique brokerage serves clients by helping them navigate through arguably one of the biggest financial decisions of their lives. We honestly and loyally do what it takes to get them where they need to go. Our goal is to do this professionally and in such a trustworthy manner that they’ll refer us to their friends, neighbors, and co-workers. … putting their needs and goals first.

The responsibility of this key position is to help our office run efficiently and smoothly all the while staying forward-thinking. The administrative & compliance duties include keeping track of all transaction documents (dotloop & drive), maintaining a client database (CRM), monitoring and notifying clients of important deadlines (calendars & task manager), complying with legal procedures (compliance of docs), and planning appointments and final walkthroughs. The advertising aspect is key to utilizing social media platforms, Google, YouTube, e-mail marketing, and event planning. Other duties include but are not limited to office duties, running errands, and other duties.

The ideal candidate should be a great communicator who is a self-starter, highly detail-oriented, and collaboratively striving to improve daily.

If this position interests you and you have an “all-in” way of thinking, start your application today!

$17 - $22 hourly

• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Achieve company objectives and regularly compile a progress report to present to the team

• Routine administrative duties including email management, answering the main office phone line, and organization of files and office supplies
• Create and manage all systems for sellers, buyers
• Coordinate the purchasing of any office equipment, marketing materials, and any other business-related supplies and materials
• Create and update a business operations manual and all job descriptions/employment contracts for any future hires
• Run all aspects of seller and buyers' transactions from listing to contract to closing
• Check listing, pending, and closed files for compliance and communicate with agents regarding items needed to complete the file
• Help create and maintain SOPs (systems of operation)
• Create all buyer and seller packages
• Manage and update the office website, blog posts, and online listings
• Weekly email marketing through Constant Contact
• Plan all client-related events
• Regularly request client testimonials for websites, social media, and other marketing materials
• Running office errands (mileage reimbursed)
• Assist the Broker with various office and sales-related tasks
• Other duties

Requirements:

• Marketing | advertising experience with social media platforms (FB | Insta | LinkedIn | Youtube) as well as Google
• Knowledge and | or previous experience of website and CRM management
• 2 years experience in admin (this is not a sales position)
• Mac and iPad apps (specifically in MS Office (or Office 365) and | or Google Workspace with marketing/advertising apps experience)
• Must have reliable transportation, auto insurance and be willing and able to run errands
• Totally social media savvy
• Communicates well verbally and in writing
• Possesses a strong work ethic
• A high school diploma or equivalent is required.

Pluses:

• Experience in transaction coordination from list date through pending status to the closing of the property
• Experience in compliance with listing, pending & closing paperwork
• Experience in social media marketing, email marketing, CRM maintenance, and website updating
• Extreme attention to detail and high level of organizational skills
• Ability to create schedules and stay on task

ARK Real Estate is a local real estate brokerage located on Eastern Shore in Daphne on the coast of Alabama. It was started by Amy Cuny, a lifetime resident of the Eastern Shore and Orange Beach, Alabama. We are looking to be the local “go-to” real estate brokerage whose purpose is to serve our friends, family, neighbors, and clients by helping them reach and achieve their real estate goals and needs. Our goal is to stay ahead of the curve in education, systems, marketing, and service. We are here not to be about us but to be about serving others. If you would like to be a part of a team-based company and have a growth-based mindset, this might be the place you want to be. Qualities important to us are great personal work ethics, a positive attitude, and a growth/collaborative mindset. We work toward daily improvement, educating ourselves and together doing whatever it takes to be there for clients. We strive to operate to the highest and best standards.