Top Total Quality Executive oversees all aspects of an organization's total quality function. Develops and directs quality policies, standards, and programs designed to drive continuous improvement of organizational processes, products, and services. Being a Top Total Quality Executive develops budgets and sets strategy for investments in technology and assets. Directs cross functional teams and vendors in implementation of quality programs. Additionally, Top Total Quality Executive incorporates methodologies such as Six Sigma, Lean, or Kaizen in the design and implementation of total quality initiatives. Requires a bachelor's degree. Typically reports to COO or CEO. Manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. The Top Total Quality Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Description
Job Summary:
The Executive Assistant will work closely with the VP of Operations, Corporate Service Business Partner, and other leadership members as needed. This individual will support the assigned leadership members to perform a wide range of complex and highly confidential administrative support duties requiring discretion and independent judgement. These include effectively and efficiently managing information, meetings, projects, and communications throughout the unit with a high degree of autonomy.
Duties and Responsibilities:
· Manage complex calendars and inbox for assigned leaders while filtering and prioritizing matters.
· Generate documents and correspondence with limited guidance, including internal and external correspondence and communication, timelines, charts, meeting agendas/minutes, and presentations in an organized and visually appealing style.
· Compile data and produce slide presentations, reports, and executive summaries (daily, weekly, monthly, etc.)
· Schedule, attend, and document meetings with leadership members, disseminating minutes to appropriate parties as needed.
· Manage projects and tasks, ensure deadlines are met, stakeholders are kept informed, and follow up on to ensure actions are completed in a timely manner.
· Handle special projects in an independent approach and participate in cross-functional teams as member.
· Identify and address issues that may impact the leadership's or company's objectives.
· Set up and confidentially maintain records and files, which may contain sensitive or confidential information.
· Manage additional operational duties as needed. Assisting with overflow, special projects, and day-to-day tasks.
· Support departmental team members with Microsoft Office Suite functions.
Certain key business indicators that will measure the effectiveness of the Executive Assistant. These include the following:
Additional Notes:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Requirements
Required Skills/Abilities:
· Advanced verbal and written communication skills.
· Skill in arranging scheduling and calendaring.
· Ability to analyze data, interpret relationships, and determine appropriateness to recommend sound and informed decisions.
· Advanced to Expert Proficiency in Microsoft and Google Suite
· Able to work well independently and take ownership of tasks and projects.
· Strong multi-tasking ability and demonstrates sound judgement.
· Strong organizational and time management abilities
Education and Experience:
· Must have a bachelor’s degree in business administration or a related field.
· Must have 5 years of experience providing support to an executive or multiple executives.
· Must have 2 years of experience coordinating and/or managing projects.
· Must have 5 years of experience in Outlook and Teams
· Must have 3 years in Microsoft Excel and PowerPoint
Physical Requirements:
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
· Must be in good physical condition and have good motor skills.
· Must be able to lift up to 50 pounds at times.
· Ability to function in a work environment with moderate noise level from several sources creating constant activity.
· Must be in good physical condition and have good motor skills.
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