Trade Show Manager jobs in Orlando, FL

About Us

Summary

Essential Duties & Responsibilities

• Participates in site surveys as needed to ensure proper planning of events
• Making initial contacts and arrangements with facilities regarding the upcoming event
• Collaboration with the Project Design Team to communicate customer expectations such / defines expectations of requirements to optimize design and engineering plans for each event to the expectations and budget
• Creating and managing event pre-production workflow and communication through project management application (i.e. Workfront)
• Collaboration with the Event Tech Logistics and Warehouse team on timelines and schedules.
• Collaborate with the Digital Services Lead and Streaming Lead (if needed) team to ensure a transparent, collaborative, and supportive integration with virtual offerings.
• Collaborating with National Labor for the appropriate staffing of the event
• Creates/reviews Vectorworks designs within Company standards to ensure proper execution of the event
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Onsite supervisions of operational functions to ensure they are performed in a timely and cost-effective manner
• Daily meetings with on-site staff documenting changes & updates as required
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Manage higher budget and technically challenging Show Services projects
• Provide a high level of communication, organization, and technical expertise to projects
• Performs other duties as assigned

Education & Experience

• High School Graduate, Bachelors in related field preferred
• Minimum of 3-5 years operations / project management in Audio/Visual or Staging

Certificates, Licenses, Registrations

• Project Management Professional (PMP) preferred
• Certified Technology Specialist (CTS) preferred

Travel Requirements

Diversity Commitment