Treasurer, Assistant jobs in Yakima, WA

DOUGLAS COUNTY

Position: Receptionist/Office Assistant III

Department: Treasurer's Office-Waterville, WA

Reports To: Treasurer

FLSA: Non-exempt

Affiliate: Included in AFSCME bargaining unit

Salary Range: 5; $3946-$4500/mo. - DOQ

OVERVIEW

Position is responsible for receptionist and minor office assistant duties to include but not limited to customer service, answering multi-phone system, and processing tax payments. Position requires employee to perform in a highly reliable, punctual, and dependable manner.

ESSENTIAL JOB FUNCTIONS

· Responsible for customer service, including but not limited to; phone reception, cash
handling, tax searches, current and delinquent tax receipting, and processing NSF checks.

· First point of contact for walk-in customers.

· Reconcile, process, and post tax payments.

· Calculate and process excise tax affidavits.

· Process mobile home excise tax affidavits and movement permits.

· Collect delinquent Mobile Home property taxes.

· Input address changes and create duplicate tax statements.

· Pick up, route, and deliver mail and make bank deposits.

· File paid tax statements.

· Investigate and process returned mail.

• Audit and reconcile monthly excise tax affidavits. Prepare state report of excise tax activity and balance the tax to be remitted. Act as the office facilitator of excise tax affidavits, processing real estate transactions, as well as data entry for Department of Revenue (DOR).

· Reconcile monthly bank statements and create a report of account activity in transit.

· Purchase supplies as needed for the office and maintain office supply closet.

· Bill and collect Rivercom payments.

· T-2 software document and receipt scanning.

· Update transactions within QuickBooks.

· Update, create, and maintain Excel spreadsheets.

· Work with other departments to ensure proper cash handling procedures are in place as
needed.

· Cross-train in any other positions as needed and perform other duties as directed or
required.

· Act as backup for team members during absences.

· Organize and maintain the storage room rotating documents as required.

· This list is illustrative and not a comprehensive listing of all functions and tasks
performed in this position.

KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS

· General County government operations.

• General office procedures and practices, filing, standard formats for business correspondence, spelling, punctuation, and rules of grammar.

· Prioritize workload and work independently.

· Gather, analyze, and interpret data into usable formats.

· Writing and producing clear, comprehensive, and concise reports.

· Effective communication both verbal and written.

· Advanced skills with computers and software with an emphasis in the MS Office Suite.

• Effectively deal with people who may be emotionally charged by issues and information being presented and provide problem-solving techniques.

· Maintain composure under stressful situations and provide problem-solving techniques.

· Follow verbal and written instructions and keep accurate records.

• Establish and maintain effective working relationships and good public relations with other employees, agencies, property owners, and the general public.

· Meet deadlines while maintaining flexibility necessary to accommodate any given
situation.

· Listen and record accurate notes and messages.

· Extensive public relations and phone etiquette.

· Writing and producing clear, comprehensive, and concise reports.

· Handle multiple projects simultaneously and effectively.

· Maintain confidential status.

SUPERVISORY RESPONSIBILITY

· This position has no supervisory responsibilities.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Work is performed in an office with extended periods of sitting, standing, bending, kneeling, walking, and lifting (up to 40 pounds waist high).

· Driving, climbing stairs, and walking outdoors on uneven terrain in a variety of weather conditions.

· May work an alternative schedule at the sole discretion of the County.

· Potential for working evenings, occasional weekends, holidays, overtime, and out of town travel.

· Work is performed independently, primarily in an office environment.

· The environment may be stressful in striving to meet deadlines and staffing needs.

LICENSES, CERTIFICATES AND OTHER RECRUITING REQUIREMENTS

· Accounts receivable, cash handling, and customer service experience is needed.

· Demonstrate experience in use of computers, multi-line phone system and other office equipment.

· Possess excellent public relations skills, organizational skills, and present a professional image.

· Bilingual English / Spanish preferred.

· A background security check may be required if a job offer is made.

CLOSING STATEMENT

This job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change. Application and Resume must be submitted online at: Douglas County Employment Opportunities

This description reflects management’s assignment to reflect general details necessary to describe principal functions of this job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered all-inclusive. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences or relief, to equalize peak work periods or to balance workloads. Management reserves the sole right to add, modify or exclude any duties at any time with or without notice. Nothing in this job description, nor by completion of any job requirements by the employee, is intended to create a contract of employment. Douglas County is proud to be an equal opportunity employer. Our objective is to provide equal opportunity in all terms, conditions and privileges of employment for qualified applicants and employees and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity/expression, and sexual orientation), national origin, age(40 or older), disability or genetic information, or status as a protected veteran status or any other characteristic protected by Federal, State, or local laws.

Job Type: Full-time

Pay: $3,946.00 - $4,500.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Ability to commute/relocate:

• Waterville, WA 98858: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person