Trust Administration Assistant jobs in Eugene, OR

Our Children’s Trust is seeking an Operations Assistant to join our Operations team.  

The Operations Assistant is a salary, non-exempt position, and a member of the OCTWA Bargaining Union. The annual salary range is $43,130 - $53,278 and is benefit eligible. Benefits include 100% employer paid medical and dental for employee, long and short-term disability, life insurance, SIMPLE IRA plan with employer match, generous vacation, sick and holiday leave including restorative leave after 6 years.  

This position is an in-office position. Work is primarily performed Monday through Friday during regular business hours; however, evening and weekend hours may be necessary dependent upon case activity, deadlines, and workload. Some travel may be required at the cost of Our Children’s Trust.  

About Us:  

Our Children’s Trust (OCT) was founded in 2010 on the idea that courts are vital to democracy and empowered to protect our children and the planet. Without a stable climate system, every natural resource we rely upon to exercise our basic human rights—life, liberty, home, happiness—is under threat. Our work will be achieved when there is universal recognition of children’s climate rights by courts around the world and children’s fundamental rights to life on this planet are protected. www.ourchildrenstrust.org.  

Position Summary: 

The Operations Assistant supports the overall operations of Our Children’s Trust by performing various clerical and administrative tasks. The Operations Assistant will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. This position supports the entire organization and is a part of the Operations team that includes Finance, Human Resources, and Informational Technology. 

Key Responsibilities: 

• Book and manage travel needs for staff and external partners 
• Provide excellent client service to external stakeholders through the processing of mail, emails and voicemails received by the organization 
• Process merchandise sales, shipping, and manage merchandise inventory 
• Partner with development team to provide donor support, such as gratitude mailings 
• Upkeep physical office facilities and coordinate maintenance 
• Prepare the office for visitors and events  
• During major legal events assist with the assembly of case related materials like printing and preparing binders 
• Provide excellent service to staff through support such as scheduling meetings, conference calls, catering, setting up AV equipment, and ordering supplies 
• Assist with maintaining organizational calendar and events 
• Support the organization with online file organization and maintenance as directed 
• Assist with the administration of the law clerk program  
• In collaboration with the CFOO, develop and implement office policies by setting up procedures and standards to guide the operation of the office and remote work settings 
• In collaboration with the HR Manager, organize orientation and onboarding for new staff, assist with offboarding, and manage staff wellness initiatives 
• Coordinate and manage in-office volunteers 
• Other duties as assigned  

Minimum Required Education and Experience 

• 2 years of general office or HR department support  
• -OR- an Associate’s Degree in a related field  

Competencies 

• Competency working with MS 365 
• Nonprofit and fund accounting experience 
• Great attention to detail and follow up 
• Exceptional internal and external client service  

Expectation for All Employees 

• Commitment to mission driven organizational work  
• Exceptional writing, organizational, and communication skills 
• Demonstrated commitment to excellence  
• Identify and solve problems with sound judgment and effective solutions 
• Work independently, jointly, and under pressure 
• Respectful, approachable and team oriented, building strong working relationships and contributing to a positive work environment 
• Takes personal responsibility for job performance; receptive to feedback, willing to learn, and embraces continuous improvement 

Application Instructions 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please feel free to contact us to discuss your application. 

Visit our Jobs and Internship page at https://www.ourchildrenstrust.org/jobs-internships, and follow prompts to submit:  

• Resume.  
• One-page cover letter that addresses your interest in OCT’s mission.   
• A list of three professional references and their contact information. 

Employment is contingent upon successful completion of a background clearance. 

Working Conditions/Work Schedule: 

Work is primarily performed in a standard office setting. Work is primarily performed Monday through Friday during regular business hours. 

Physical Working Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to the extent possible and appropriate in the event of ADA qualifying disability. 

• Prolonged periods of sitting at a desk and working on a computer. 
• Ability to occasionally lift and carry up to 20 pounds. 

EEO Statement 

At Our Children’s Trust, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Our Children’s Trust believes that diversity and inclusion is critical to our success, and we seek to recruit, develop, and retain the most talented people.