Trust Administration Assistant jobs in Springfield, MA

Trust Administration Assistant supports Trust Estate Officers in servicing accounts and responding to customer requests. Processes sales and purchases of securities and other investment related transactions. Being a Trust Administration Assistant tracks confirmations, audits transactions according to policy. Researches and resolves any issues. Additionally, Trust Administration Assistant may require an associate degree. Typically reports to a supervisor. The Trust Administration Assistant works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be a Trust Administration Assistant typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)

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Aviation Safety Assistant (Office Automation)
  • US Federal Aviation Administration
  • Enfield, CT FULL_TIME
  • Duties

    Technical Program Support

    • Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer.
    • Interviews applicants to determine qualifications for non-complex certificates.
    • Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
    • Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.
    • Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required.
    • Responsible for processing temporary airman certification files for certificates issued by designated examiners.
    • Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
    • Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary.
    • Conducts FAA written examinations by assembling and distributing test materials, and following up to ensure corrective action is taken if necessary.

    Correspondence and Reports

    • Researches, writes, and types non-technical and routine technical correspondence.
    • Responsible for maintaining correspondence control and suspense files.
    • Reviews outgoing correspondence for grammatical accuracy, procedural agreement, aircraft technical manuals and factual inconsistencies, attachments, enclosures, dates, and signatures.

    General Office Support

    • Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives.
    • Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels.
    • Maintains administrative/technical library with includes orders, notices, Federal Aviation Regulations (FARs), Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc.
    • Assures that charts and office logs are kept current.
    • Coordinates organization’s schedule with regard to inspectors’ schedules, flight checks, exams, itineraries and coordinates supervisor’s appointment schedule.
    • Prepares time and attendance forms for organization personnel, maintain supporting documentation, and submit to appropriate payroll office.

    Communication

    • Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately. Interacts with the public (both domestic and foreign, when applicable) and other FAA offices.
    • Assists visitors, determines needs and provides information or refers as appropriate.

    Automation Program Support

    • Assembles and enters information into various automated programs (such as Program Tracking and Reporting Subsystems (PTRS), Operations Specifications Subsystems (OPSS), Vital Information Subsystem (VIS), and Enforcement Information System (EIS)) and retrieves, prints, and reviews output.
    • Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations for National Data Base (NDB) and EIS database systems.
    • Generates routine or ad hoc reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items.

    Administrative Program Support

    • Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives.
    • Examines current procedures and practices and recommends or implements changes.
    • Instructs organization personnel (including new employees) on proper administrative procedures.
    • Reviews program participants’ medical and flight check currency records and advises supervisor of program participants’ status.

    Fiscal Program Support

    • As impress fund cashier, reviews requests, and receipts, disperses funds, updates records, maintains vouchers, and determines replacement of funds.

    Requirements

    Conditions of Employment

    • US Citizenship is required.
    • Selective Service Registration is required for males born after 12/31/1959.
    • Position sensitivity is designated Low Risk; a background investigation may be required

    Qualifications

    To qualify at the FG-303-6 level, you must demonstrate in your application that you possess a minimum of one year of specialized experience equivalent to the next lower level of FG/GS-5 or equivalent. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience performing a variety of administrative and clerical work such as assist in researching, writing and typing non-technical and routine correspondence; reviewing and distributing incoming correspondence; maintaining files; general office support; preparing reports; examining documents for accuracy and completeness and entering and retrieving information from a variety of automated systems.

    To qualify at the FG-303-7 level, you must demonstrate in your application that you possess a minimum of one year of specialized experience equivalent to the next lower level of FG/GS-6 or equivalent. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience performing a variety of technical administrative work such as preparing complex reports; assisting in interpreting and implementing newly modified directives and determining action needed; managing records; providing tracking and validation support of funds for employee travel; assist in writing complex technical and non-technical correspondence and reports; researching technical data; reviewing and analyzing complex information and interpreting directives.

    Applicants should include examples of specialized experience in their work history.

    Qualification requirements must be met by the closing date of the announcement.

    Education

    Education cannot be substituted for experience for this position.

    Preview Job Questionnaire

    Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

    Additional information

    We may use this vacancy to fill other similar vacant positions.
    Position may be subject to a background investigation.
    A one-year probationary period may be required.

    The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements

    The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.


    As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

    In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

    Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.

    Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the position.

    This position may be filled at the FG-6 or FG-7 level. If filled at the FG-6 level, this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion to the FG-7 level will depend upon the employee meeting all training, qualification requirements and recommendation by the supervisor.

    Some, all or none of the applicants may be interviewed.


    This is a bargaining unit position. This position is represented by PASS: Flight Standards Services.

    Links to Important Information: Locality Pay , COLA

    • Benefits

      A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.




    IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

    • Benefits

      A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

    • Required Documents

      As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

      If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 907-271-5367 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

      If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).


      All Veterans:
      If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

      If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

      Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

      Forms:
      • SF-15 : Application for 10-Point Veteran Preference

      If you are relying on your education to meet qualification requirements:

      Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    • How to Apply

      You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

      IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

      We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

      Please ensure EACH work history includes ALL of the following information:


      • Job Title (include series and grade if Federal Job)

      • Duties (be specific in describing your duties)

      • Employer's name and address

      • Supervisor name and phone number

      • Start and end dates including month and year (e.g. June 2007 to April 2008)

      • Full-time or part-time status (include hours worked per week)

      • Salary

      Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.


      You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

      Agency contact information

      Wendy Livingston

      Phone

      1 (907) 271-5376

      Fax

      1 (907) 271-5367

      Email

      wendy.livingston@faa.gov

      Address

      Federal Aviation Administration
      AAL Regional HR Services Division
      222 West 7th Ave #14
      AHF-N100
      Anchorage, AK 99513
      US

      Next steps

      Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

      For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.

      Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

      All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

    • Fair and Transparent

      The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

      • Equal Employment Opportunity (EEO) Policy
      • Reasonable accommodation policy
      • Financial suitability
      • Selective Service
      • New employee probationary period
      • Signature and false statements
      • Privacy Act
      • Social security number request

    Required Documents

    If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 907-271-5367 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

    If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).


    All Veterans:
    If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

    Forms:
    • SF-15 : Application for 10-Point Veteran Preference

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


    Help

    This job is open to

    • The public

      U.S. Citizens, Nationals or those who owe allegiance to the U.S.

    • Individuals with disabilities

    • Military spouses

    • Peace Corps & AmeriCorps Vista

    • Veterans

    • Special authorities

      Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

    Clarification from the agency

    Also open to 30% Disabled Veterans, VRA eligibles, Military Spouses, Persons with Disabilities, Peace Corps & Vista Alumni

  • 1 Month Ago

F
Aviation Safety Assistant (Office Automation)
  • Federal Aviation Administration
  • Enfield, CT FULL_TIME
  • Summary The duty station for this position is located in Enfield, CT. This is not a 100% telework position. Situational telework may be available based on the needs of the Office. Duties Technical Pro...
  • 1 Month Ago

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Executive Assistant to the CNO and VP of Heart and Vascular R29534
  • Executive Assistant - Baystate Health
  • Springfield, MA FULL_TIME
  • Req#: R29534 Category(s): Administrative Support, Executive Assistant Full Time / Part Time: Full-Time Shift: First Baystate Health, western Massachusetts’s premier healthcare provider, is looking for...
  • Just Posted

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Medical Assistant
  • Medical Assistant Practice - Baystate Health
  • Longmeadow, MA FULL_TIME
  • Req#: R28914 Category(s): Medical Assistant, Medical Assistant Practice Full Time / Part Time: Full-Time Shift: First **$ 4,000 Sign On Bonus ** Baystate Health, a nationally recognized leader in heal...
  • Just Posted

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Medical Assistant R29715
  • Medical Assistant Practice - Baystate Health
  • Westfield, MA FULL_TIME
  • Req#: R29715 Category(s): Medical Assistant, Medical Assistant Practice Full Time / Part Time: Full-Time Shift: First **$ 2,000 Sign On Bonus ** Baystate Health, a nationally recognized leader in heal...
  • Just Posted

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Medical Assistant R29787
  • Medical Assistant Practice - Baystate Health
  • Palmer, MA FULL_TIME
  • Req#: R29787 Category(s): Medical Assistant, Medical Assistant Practice Full Time / Part Time: Full-Time Shift: First **$ 2,000 Sign On Bonus ** Baystate Health, a nationally recognized leader in heal...
  • Just Posted

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0 Trust Administration Assistant jobs found in Springfield, MA area

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Administrative Assistant
  • Community Services Institute Inc
  • Springfield, MA
  • Full Job Description About us: CSI was one of the first outpatient community mental health clinics to offer home-based t...
  • 3/28/2024 12:00:00 AM

A
Administrative Assistant
  • Atlas Technical Consultants, Inc.
  • West Springfield, MA
  • Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmen...
  • 3/28/2024 12:00:00 AM

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Administrative Assistant
  • Manpower
  • Springfield, MA
  • Our client, in Springfield , MA. is seeking a Administrative Assistant to join their team. The ideal candidate will have...
  • 3/27/2024 12:00:00 AM

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Buyers' Clerical / Administrative Support
  • EbLens
  • Torrington, CT
  • **EbLens** **Buyers' Clerical / Administrative Support** **Corporate - Torrington, CT - Full Time** Buyers Clerical Admi...
  • 3/27/2024 12:00:00 AM

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Administrative Assistant
  • K & J Dance LLC
  • Bloomfield, CT
  • Job Description Job Description Are you an Admin Assistant, Receptionist or Office Manager who loves music and loves to ...
  • 3/27/2024 12:00:00 AM

T
Administrative Assistant
  • The Winterberry Group
  • Southington, CT
  • Job Overview Environmental Designs, Inc. (Winterberry Gardens) is looking for an Administrative Assistant to assist mana...
  • 3/26/2024 12:00:00 AM

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Administrative Assistant
  • T.R.U.E. Self Counseling LLC
  • Manchester, CT
  • Job Description Job Description JOB TITLE: Administrative Assistant DEPARTMENT: Psychotherapy Private Practice GENERAL J...
  • 3/25/2024 12:00:00 AM

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Administrative Assistant
  • Dental Laboratory
  • Bristol, CT
  • Job Description Job Description We are looking for an administrative assistant that has keen attention to detail, and a ...
  • 3/24/2024 12:00:00 AM

Springfield is located at 42°6′45″N 72°32′51″W / 42.11250°N 72.54750°W / 42.11250; -72.54750 (42.112411, −72.547455). According to the United States Census Bureau, the city has a total area of 33.1 square miles (85.7 km2), of which 31.9 square miles (82.5 km2) are land and 1.2 square miles (3.1 km2), or 3.65%, are water. Once nicknamed "The City in a Forest," Springfield features over 4.0 square miles (10.4 km2) of urban parkland, 12% of its total land area. Located in the fertile Connecticut River Valley, surrounded by mountains, bluffs, and rolling hills in all cardinal directions, Spring...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Trust Administration Assistant jobs
$48,092 to $61,303
Springfield, Massachusetts area prices
were up 1.6% from a year ago

Trust Administration Assistant in Boise, ID
Since that time, rapid progress towards improvement has been realised due to the commitment of the staff team and Senior Leadership Team.The Trust wishes to appoint an experienced administrator to join the Trust's dynamic administration team.
December 05, 2019
Trust Administration Assistant in Monterey, CA
Working as part of the wider Trust Finance Department, this is a great opportunity to join an experienced and supportive department.
February 20, 2020
Trust Administration Assistant in Lompoc, CA
Background to the Stephen Lawrence Charitable Trust.
February 09, 2020