Trust Administration Assistant jobs in Tucson, AZ

• Create, lead, develop, mentor, and supervise a team of shared services functional managers. Work includes fostering the team’s culture and setting management expectations. This will include creating a service model and funding paradigm that meets the daily operational needs of all Business Affairs units and brainstorming with the other shared service leads across campus to determine and implement campus-wide efficiencies that can be utilized. Examples of work involved include coaching, performance management/consultation, organizational design, policy construction, process design, management of the team’s budget and personnel plans, and the establishment of cultural artifacts.
• Consultation and strategic financial planning support for Business Affairs Leadership Team (BALT) and Business Affairs Senior Leadership Team (BASLT), to include supporting All Funds planning, periodic reporting of budget to forecast, financial forecasting, analyzing business operational or financial performance, managing commitments, operational planning and reporting, and providing financial analysis and decision-support.
• Day-to-day operational support and processing of financial or business operations documents or reports, including approving budget changes, position funding, purchase approvals, or ad hoc analyses required to manage both the team as an entity and as operational backfill, when necessary, to fill gaps on the team in its role serving all units within Business Affairs.
• Ad hoc, miscellaneous duties as needed, including service on campus-wide committees or projects

Knowledge, Skills, and Abilities:

• Highly developed management skills include the ability to effectively measure performance outcomes, create a culture built on values and relationships, reinforce connections for staff to the relevance and importance of their work in meeting the university’s varied missions, and hold firm on praise and accountability day-in and day-out.
• Strong interpersonal and communication skills, including the ability to establish rapport with and gain the trust of others and to establish cooperative working relationships with a diverse team and campus community.
• Excellent analytical and quantitative skills, with practical application experience within higher education finance.
• Demonstrated examples of strategic thinking, serving both micro and macro aspects of systems. i.e. systems perspective, thinking in time, hypothesis-driven, and intelligent opportunism.
• Ability to work under deadlines and adapt to changes with minimum notice.
• Ability to prioritize various critical tasks and negotiate deadlines to meet the overall goals of Business Affairs.
• Ability to be creative, supportive, and thoughtful in problem-solving, considering the diverse and occasionally conflicting needs and perspectives of the Business Affairs community and the institution.
• Demonstrated ability to work in a fast-paced environment, emphasizing prioritizing tasks and responsibilities and responding positively to unanticipated changes, and meeting deadlines.
• Ability to exercise independent judgment to maintain the confidentiality of documents and information in an “open door” environment.