Trust Administrator jobs in Newark, NJ

Trust Administrator manages and administers a group of trust accounts. Reviews legal and financial documents, cultivates customer relationships and transfers and invests balances for clients. Being a Trust Administrator requires a bachelor's degree in area of specialty. Typically reports to a manager or head of a unit/department. To be a Trust Administrator typically requires 2 to 4 years of related experience. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. (Copyright 2024 Salary.com)

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Trust Administrator/Accounting Assistant
  • MCMANIMON SCOTLAND & BAUMANN LLC
  • Roseland, NJ FULL_TIME
  • Description

    Located in Roseland, NJ, MS&B is a law firm focused on NJ serving both governmental and private sector clients. Our firm practices in the areas of public finance, redevelopment, land use, litigation, alternative dispute resolution, restructuring and bankruptcy, among others. Founded in 1971, the firm brings a unique ability to bridge both public and private sectors. 


    Job Description (Trust Administrator): 

    • Manage the on-going day to day and annual trust administration for escrow, retainer and IOTLA activities. 
    • Ensure compliance with statute 121-6 when prepping client trust files and release and receipt of all trust funds. Coordinate all approvals in a timely fashion. Collaborate and engage all attorneys and staff to ensure that the administration is completed timely and recorded accurately. 
    • Prepare and obtain authorization for bank and trust wires functions. Maintain accurate record keeping and file maintenance. Ensure all trust receipts/deposits are accompanied with complete documentation and signatures. Assist in the preparation of all receipt and disbursements as needed. 
    • Respond to attorneys’ trust needs and engage attorneys, support staff and clients to ensure trust activities are completed. Obtain attorney authorizations under all circumstances. 
    • Coordinate monthly retainer draw-downs with Billers/Attorneys as needed.
    • Maintain 3-way trust reconciliation and oversee check clearing and aging of trust accounts. Coordinate clearing of trust checks to ensure they don’t age-out.   
    • Adhere to policies set forth with managing inactive trust balances. 
    • Maintain client trust records in an organized manner and ensure all year end processes and registrations are completed. 
    • Manage quarterly escheatment processes and annual IOTLA registration.
    • Collaborate with Controller and share updates to any open trust account issues on an on-going basis. 


    Job Description (General Ledger Accounting Assistant):

    • Perform bank reconciliations in timely manner and ensure reconciliation differences are identified and resolved. Coordinate resolution with other team members and elevate issues as needed. 
    • Perform account and ad hoc analysis on all GL account codes. Verify that charges are appropriate and coded properly. Trace transactions to original point of entry and if necessary, engage team members when clarification is needed. 
    •  Propose GL correcting entries for miscodings and ensure adjustments are prepared correctly and timely.
    •  During peak demands/scheduled absences of other team members, will be called to assist other functions for back-up purposes such as accounts payable and cash application/banking. 
    • Participate in year-end financial reporting processes as required (trust and account analysis) for year-end audit or state audits.


    Requirements

    • Must have exceptional understanding of record keeping and accounting bookkeeping. Attention to detail a must. Takes the time to review their own work for accuracy prior to completing efforts.  
    • Team player and willingness to learn other aspects of accounting. Takes ownership of their function and supports others within their team. 
    • Experience with cash application/disbursement modules and online banking features.  
    • Critical thinker who produces accurate, quality, and timely results with minimal supervision. Elevates issues when necessary. 
    • Experience with professional accounting software (SurePoint preferred) and a desire to learn new ways to build improved efficiencies. Adaptable and flexible nature.  
    • Possess aptitude and willingness to learn and add value. Perform special projects on an as needed basis. 
    • Knowledge of trust accounting and understanding of compliance needs.   
    • Excellent computer proficiency and talent for using new apps/software/systems Intermediate skills in MS Excel and Word.  
    • Exceptional communication skills (oral and written). You will be interfacing with every member of our community including attorneys and clients.   

    Diversity, Equity, Inclusion and Belonging:  At MS&B, diversity, equity, inclusion and belonging have always been an essential part of who we are. We are dedicated to fostering, maintaining, and expanding a diverse and inclusive workplace. We recruit and cultivate exceptional candidates to create a high-quality team. Building upon our long-standing commitment to hiring and mentoring women and people of color, we make a conscious effort to retain and strengthen a workplace comprised of all races, ethnicities, religions and beliefs, national origins, socio-economic, marital, military, and veteran statuses, ages, genders, gender identities and expressions, sexual orientations, languages, disabilities, medical conditions, and family structures. We value each of our individual differences, experiences and perspectives as an asset that forges stronger relationships, enhances the quality of life for each of us, and enables MS&B to best represent our clients and the communities we serve.


    Education: Bachelor’s or Associates degree preferred. Candidate with 2-5 years relevant bookkeeping or work experience will be considered. Legal field experience a must. 


  • 1 Month Ago

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Law firm Trust Administrator / Accounting Assistant
  • Baseil Associates Inc.
  • Roseland, NJ FULL_TIME
  • Law firm Trust Administrator / Accounting Assistant• Manage the on-going day to day and annual trust administration for escrow, retainer and IOTLA activities.• Ensure compliance with statute 121-6 whe...
  • 3 Days Ago

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Planning and General Affairs Administration Administrator
  • Sumitomo Mitsui Trust Bank (U.S.A.) Limited
  • Hoboken, NJ FULL_TIME
  • Company DescriptionSumitomo Mitsui Trust Bank (U.S.A.) Limited, ("SMTBUSA"), was originally established in 1987 as a New York State chartered trust and banking company, insured by the Federal Deposit ...
  • 14 Days Ago

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Head of Communications maternity cover role (9 months – 12 months FTC)
  • The Forward Trust
  • Vauxhall, NJ OTHER
  • Overview Join a leading addiction and criminal justice charity at a crucial time of development. As a senior leader you will work with us to develop cut through marketing, campaigns and communication ...
  • 8 Days Ago

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Program Manager (Part-time) (NJ)
  • Literacy Trust
  • East Orange, NJ PART_TIME
  • At Literacy Trust, we believe education is a basic human right and access to high-quality literacy instruction is a cornerstone of our democracy. Our mission is to leverage existing resources in schoo...
  • 13 Days Ago

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Account Manager ( 2 vacancies - 1 Kent & 1 London)
  • The Forward Trust
  • Vauxhall, NJ OTHER
  • Overview Are you driven by helping unemployed/disaddvantaged learners into good quality jobs? Account Managers (Employer Engagement): 30K *2 FTE London/Kent The Forward Trust is a growing Matrix Stand...
  • 15 Days Ago

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0 Trust Administrator jobs found in Newark, NJ area

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Paralegal
  • Michael Page
  • Garden City, NY
  • ? An ideal role for a Trusts & Estates Paralegal with 2+ years' experience (in any legal specialism) who has an interest...
  • 3/29/2024 12:00:00 AM

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Estate & Trusts Litigation Attorney
  • Project Recruit
  • Garden City, NY
  • Project Recruit is excited to announce its partnership with a boutique law firm in Garden City, NY, offering a promising...
  • 3/29/2024 12:00:00 AM

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Law firm Trust Administrator / Accounting Assistant
  • Baseil Associates Inc.
  • Roseland, NJ
  • Job Description Job Description Law firm Trust Administrator / Accounting Assistant • Manage the on-going day to day and...
  • 3/28/2024 12:00:00 AM

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Trusts & Estates Administration Paralegal
  • Black Owl Recruiting
  • Hackensack, NJ
  • Job Description Job Description Black Owl Recruiting is a staffing firm committed to pairing quality candidates with rep...
  • 3/27/2024 12:00:00 AM

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Paralegal-Trust and Estates
  • Trandon Associates, Inc
  • New York, NY
  • Job Description Job Description National Law Firm seeking a Paralegal for their Trusts and Estates department. QUALIFICA...
  • 3/26/2024 12:00:00 AM

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Operations Specialist
  • Phyton Talent Advisors
  • Hamilton, NJ
  • Our client a top tier Investment Management firm is seeking an operations specialist to join their growing team. The Ope...
  • 3/25/2024 12:00:00 AM

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Legal Assistant / Paralegal
  • Phaxis
  • Manhasset, NY
  • Elder Law/Trusts and Estates Paralegal 5 years' experience Experience with Medicaid applications, preparing probate docu...
  • 3/25/2024 12:00:00 AM

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Trust and Estates Administration Paralegal
  • ACT Professional Solutions
  • Hackensack, NJ
  • Job Description Job Description Our client, a prestigious Law Firm is currently seeking a Trust and Estate Administratio...
  • 3/25/2024 12:00:00 AM

Newark (/ˈnjuːərk/,[24] locally /njʊərk/)[25] is the most populous city in the U.S. state of New Jersey and the seat of Essex County.[26] As one of the nation's major air, shipping, and rail hubs, the city had a population of 285,154 in 2017, making it the nation's 70th-most populous municipality, after being ranked 63rd in the nation in 2000. Settled in 1666 by Puritans from New Haven Colony, Newark is one of the oldest cities in the United States. Its location at the mouth of the Passaic River (where it flows into Newark Bay) has made the city's waterfront an integral part of the Port of New...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Trust Administrator jobs
$70,120 to $89,595
Newark, New Jersey area prices
were up 1.6% from a year ago

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We work hard to make the trust administration process easy, quick, and inexpensive.
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Can provide representation to a trust administrator and can help facilitate the trust administration process so that the administration of the trust can go smoothly and so assets can be transferred to heirs or beneficiaries as quickly as possible.
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The assets in the trust should pass almost automatically to the designated beneficiaries.
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