Trust Operations Officer jobs in Pittsburgh, PA

SUMMARY OBJECTIVE:

Conduct business development and administration activity of assigned accounts. Account types may include personal and corporate trusts, guardianships, IRAs, agencies, estate settlement, preneed trusts, special needs trusts, and permanent lot care trusts. Ensure that the Trust Division policies and procedures comply with the appropriate laws and regulations, verify that accurate Division account records are maintained and provide guidance and support for ATO’s ,TO’s and other administrators.

ESSENTIAL FUNCTIONS:

1. Analyze Trust instruments and other legal documents to determine duties and responsibilities of the Company, and to ensure compliance is achieved and maintained.

2. Prepare and present all documentation to open and/or close accounts as required by Fiduciary Committee and Company policies and procedures. Report and present required information and requests to Fiduciary Committee for assigned accounts.

3. Administer assigned accounts in accordance with terms specified in the governing instrument, applicable policies, procedures, laws and regulations consistent with fiduciary standards and the needs of beneficiaries and clients.

4. Complete trust participation allocations (disbursements/deposits) by utilizing accounting systems, sub-accounting systems and other computer and vendor resources to generate periodic trust reports, participant statements and tax reporting.

5. Maintain sub-accounting participant database information on various required platforms.

6. Oversee and participate in monthly balancing of recordkeeping accounts by reconciling the trust accounting system to participant sub-accounting systems.

7. Obtain proper and current documentation on accounts, determine the frequency and amounts of payments, consider tax liability, and analyze for accountings and distributions.

8. Ensure that all customer inquiries are responded to accurately and promptly and that all customer reports, remittances and correspondence are accurate and timely.

9. Complete Administrative Reviews, Unique Asset Reviews, review Investment Reviews, and assist in or complete other reports as required.

10. Communicate with co-trustees, clients, beneficiaries, attorneys, accountants and others regarding accounts, maintaining a high standard of service.

11. Report and present required information and requests to Fiduciary Committee for assigned accounts.

12. Compile necessary data for compliance, audit or examination responses or for any other internal or external reporting purposes.

13. Conduct business development primarily from existing book of business, but also from centers of influence (attorneys and accountants, etc.), and other contacts and relationships. Refer business, as appropriate to other areas of the Trust Company and to the Bank.

14. Perform other duties as assignPerform other duties as assigned.ed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITY:

This position does not require supervision of employees.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS:

The employee is frequently required to: 1) Type or otherwise work with fingers; 2) Talk expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers or clients accurately, loudly, or quickly; 3) Hearing – perceiving the nature of sounds at normal speaking levels with/without correction. Ability to receive detailed information through oral communication and make the discriminations in sound. 4) Specific vision abilities required by this job include: viewing a computer monitor; extensive reading along with travel as required.

Sedentary work may require occasionally lifting of up to 10 pounds and/or move up to 25 pounds. This work involves sitting most of the time with walking and sitting.

TRAVEL:

Moderate travel (could include overnight stays)

COMPETENCIES:

1. Communication Proficiency

2. Computer Skills

3. Interpersonal Skills

4. Customer/Client Focus

5. Deadline Oriented

6. Analytical Skills

7. Ethical Conduct

REQUIRED/ PREFERRED EDUCATION and EXPERIENCE:

Bachelor's degree in Business Administration or related field with TEN (10) years trust related experience. Alternatively, THREE (3) years of trust related experience withA along with a related advanced degree (e.g. MBA, CPA) or FIVE (5) YEARS trust industry designation, (CTFA, CFP, ChFC, AWMA or similar).

Experience

• Bachelor's degree in Business Administration or related field with TEN (10) years trust related experience. Alternatively, THREE (3) years of trust related experience along with a related advanced degree (e.g. MBA, CPA) or FIVE (5) YEARS trust industry designation, (CTFA, CFP, ChFC, AWMA or similar).

Education

• Bachelors or better in Business Administration or related field