Space and Facilities Utilization Specialist
Job no: 519916
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Classification: Space and Facilities Utilization Specialist
Anticipated Hiring Salary: Mid to High $6,000's per month
CSU Salary Schedule
Hours: Full-time / 40 hours per week
FLSA: Exempt
Priority Screening Date: October 18, 2022
Recruitment Status: Open Until Filled
ABOUT CSUMB
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
PURPOSE:
Under the direct supervision of Associate Director of Campus Planning, the Space and Facilities Utilization Specialist plans, directs, coordinates, and administers the work involved to ensure that the space and facilities of CSU Monterey Bay are effectively and economically utilized. The Space and Facilities Utilization Specialist manages the university's physical space data to assure accurate space and facilities inventory and utilization, and provides in-depth and wide-ranging analytical reports, insights, recommendations, and a high level of coordination and technical services. This includes the preparation of draft documents for planning committees and workshops, and interaction and/or oversight of consultants associated with the campus to prepare studies and project reports. The position is an integral member of the Facilities Management team, responsible for maintaining accurate records and providing information and analysis on which decisions regarding future capital projects and/or capital renewals are made.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Conduct a wide range of research or analytical studies dealing with the utilization of space and facilities at CSU Monterey Bay, including, but not limited to, classrooms, offices, gathering spaces, assignable and non-assignable spaces; using the results of these studies, develop campus policy with regard to the utilization of space and facilities of CSU Monterey Bay
- Identify long-range and short-range objectives related to space and facility needs; provide a basis of making technical and administrative decisions in this program area
- Plan, develop, maintain, update, and manage complex space and facilities utilization and inventory system /database to facilitate and expedite the usability, accuracy, integrity, and availability of data for campus planning and space management purposes
- Prepare campus space data updates for reporting processes and submittal to the Chancellor's Office
- Conduct research and analysis and prepare reports and recommendations to campus leadership related to campus space
- Oversee/conduct campus space audits, surveys, and planning studies; report and document any inappropriate use of space and recommend solutions
- Manage campus space-related documents such as campus space standards, floorplans, spreadsheets, records, and correspondence
- Provide a basis for developing new or revised existing space and facilities utilization standards;
- Develop and refine the space and facilities data file which consists of the data pertaining to all assignable areas of state and non-state instructional, support, and auxiliary space and/or facilities
- Manage and manipulate large data sets to produce meaningful information in areas including, but not limited to: enrollment projections and monitoring, faculty and staff profiles, student retention and graduation, accountability and space needs, and facility capacity for current and future student enrollment
- Coordinate with other departments including Academic Affairs, Academic Scheduling, and individual colleges to validate data and implement space standards
- Provide timely and reliable information to the Facilities Management Team and campus administrators in planning, allocating and utilizing space and facilities
- Develop new or revised reporting instructions to eliminate or reduce common errors in space change proposals identified through in-depth analyses
- Assist in the coordination of space management activities of the Campus Space Committee an recommend policies and procedures to provide for centralized inventory, control, and efficient utilization of all university space
- Serve as liaison and coordinator between administrative staff members of the campus, representatives of the Chancellor's Office, and representatives of outside agencies on questions and problems related to the utilization of space and facilities
- Develop, organize, conduct, and attend training sessions on the use of the university's space management system and best practices in space planning and management
Other Functions:
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of the principles and procedures of research and analysis. Working knowledge of principles of management and organizational structure.
Ability to collect, compile and analyze a variety of data; provide and utilize information for modifying or developing an automated space and facilities file; identify and analyze space needs and facilities; adopt and match program needs with space available; analyze situations accurately and develop corrective action in a selection of alternative approaches to utilization of space; project space needs based on project program growth and changes.
MINIMUM QUALIFICATIONS:
Equivalent to a bachelor's degree or combination of education and experience which provides the required knowledge and abilities.
Three years of progressively responsible professional experience conducting and participating in research and analytical studies or serving as an administrative assistant in a capacity which demonstrates that the individual possesses the capability to perform the assigned duties.
SPECIALIZED SKILLS:
Knowledge of commercial computer-aided design (AutoCAD). Proficient use of personal computers including word processing, spreadsheet, graphics and data base software, and a willingness to learn applications as needed. Efficient communication skills and ability to collaborate with department colleagues, campus community, outside agencies and the Chancellor's Office. Experience with research, analysis, and project planning.
PREFERRED QUALIFICATIONS:
- Experience working on interior design projects for a higher education institution.
- Highly detail oriented with a critical degree of accuracy regarding data entry and analysis.
- Highly developed skills including those required to plan and oversee complex projects and initiatives with a diverse group of clientele.
- Considerable knowledge of facilities, space inventory, and space management.
- Excellent Computer skills and demonstrated ability to use a variety of computer applications including databases, word-processing, spreadsheets, on-line systems, internet, as well as online calendaring and email.
- Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.
BENEFITS/PERKS:
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit
CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit
Schoonover Employee Housing for more information.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at
Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email
universitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at
https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/519916/space-and-facilities-utilization-specialist
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