Vendor Management Analyst jobs in Fort Smith, AR

Salary: $27,062

Closing Date: June 4, 2023

Target Hire Date: July 3, 2023

About Arkansas Tech:

Founded in 1909, Arkansas Tech is a state supported comprehensive institution, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. It is the third-largest in the state with an enrollment close to 12,000 students. The Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock and boasts a charming blend of historic and modern architecture, including beautiful grounds and greenery. Offering over 100 undergraduate and more than 25 graduate degree programs across seven academic colleges and two campuses, Arkansas Tech provides a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our “Live Here” informational resources.

Position Summary:

The Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and institution policy.

Essential Duties and Responsibilities:

Devises and maintains records systems in various media.

Prepares, disseminates, and monitors internal records procedures, as directed.

Ensures the security of confidential records and compliance with all rules and regulations, organizational policies, and procedures.

Documents process flow and creates/modifies procedures for review and approval. Oversees and analyzes record preparation processes to ensure quality, accuracy, and efficiency.

Conducts quality assurance audits. Provides technical assistance, error feedback, and information to the staff.

Oversees and analyzes record preparation processes to ensure quality, accuracy and efficiency.

Reviews record retention schedule, establishes destruction dates for certain records, and transfers records and data, as needed.

Releases information to authorized personnel, following established processes and procedures.

Ensures passwords and access to computerized data are assigned, monitored and re-activated when needed.

Disburses payment for services associated with records or data systems.

May supervise staff by planning, organizing, assigning, and directing work, monitoring job performance, and providing ongoing training.

Performs other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of statewide information system computer operations.

Knowledge of designated data system functions.

Knowledge of record management systems and retention policies and procedures.

Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance.

Ability to analyze, evaluate, and recommend records systems flow.

Minimum Qualifications:

The formal education equivalent of a high school diploma; plus three years of experience in records management, administrative support, or a related field.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications:

Associate degree in technology, business, or related field.

Demonstrated organizational skills

Experience in records management

Experience in budget management

Experience at a two- or four-year university

Preference given to individuals who have overcome barriers similar to target population of TRIO Student Support Services or have working experience with this population.

Work Location, Environment, and Physical Demands:

The Records Management Analyst will work out of an office space located in the TRIO Student Lounge and Tutoring Center located in the Allied Health building on the Ozark Campus with a work environment that is usually quiet.

The employee is frequently required to sit, stand, and reach with hands and arms.

The employee is regularly required to use hands to handle and touch objects, and to talk and hear.

The employee is occasionally required to walk and sit.

The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

This position is located at the Ozark Campus in Ozark, AR.

What to Submit:

Resume, cover letter, and references

To be considered Records Management Analyst position, all applications must be received and processed through our applicant tracking system, Cornerstone, prior to the closing date of June 4, 2023, before 6:00 pm central time.

Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.