Volunteer Coordinator jobs in Columbus, MS

Volunteer Coordinator (Part Time)

The Mississippi Arts and Entertainment Experience (The MAX) is seeking an experienced and reliable professional to serve as Volunteer Coordinator. Reporting to the Director of Operations, the ideal candidate is highly self-motivated and capable of managing his/her workload and prioritizing tasks in a fast-paced museum environment while sustaining a high level of professionalism among staff of The MAX and the general public.

The Volunteer Coordinator is responsible for creating a climate of service excellence with volunteers, interns and The MAX staff. The Volunteer Coordinator may also assist with museum events and educational programming as needed. This is a part-time, hourly position.

ESSENTIAL FUNCIONS

• Recruits, supervises, trains, supports and evaluates all volunteers for The MAX

• Establishes goals and objectives for the volunteer program and monitors progress

• Ensures sufficient number of volunteers to consistently provide service to visitors

• Assigns volunteers to meet museum program needs appropriate to volunteers’ interests and skill levels

• Use volunteer management software to track and record volunteer hours and comprise accurate volunteer cost-saving reports

• Assists with fundraisers and other events requiring volunteers

• Represents The MAX with internal and external groups and field trips

• Works collaboratively with other staff and managers of The MAX to ensure programs implemented by volunteers are effective and enhance visitor experience

• Works with department managers to develop volunteer job descriptions

• Performs other related duties as assigned

MINIMUM REQUIREMENTS

• High school diploma or G.E.D. required; some college education preferred

• Minimum of five years of experience in a position which required professionalism and recruitment

• Proven ability to train and motivate volunteers and other staff

• Microsoft Office skills with an ability to become familiar and learn new computer software

• Proficiency in collaboration and delegation of duties

• Strong organizational and problem-solving skills with impeccable multi-tasking abilities

• Exceptional interpersonal skills; friendly and professional demeanor

• Must be willing to work some evenings and weekends and during special events

Interested candidate should send a cover letter and resume via email to careers@msarts.orgor deliver to:

Mississippi Arts and Entertainment Experience

2118 Front Street, Meridian, MS 39301

Mailing Address: PO Box 148, Meridian, MS 39302

601.581.1550

Duties & Responsibilities:

Information management: manual and computerized

• Creates/compiles and maintains legal documents, histories of use, and physical histories of permanent collections objects and/or individual loans including permanent collections catalog and files Loan, conservation, condition, publication records, Exhibition, Insurance, and location records

• Updates the artifact inventory

• Dissemination of information as needed to other departments

Collections Management

• Facilitates care and control of collections on site

• Initiates, developments and, upon adoption by museum governance, implements collection policies

• Oversees object movement, internal and external

• Oversees packing and shipping

• Acts as courier or designates courier

• Implements security procedures/works closely with the Facilities Manager

• Contracts for outside services as needed;

• Updates and distributes Museum Standard Facility Reports

Exhibitions

Borrowed and Traveling exhibitions

• Negotiates/Reviews loan contracts

• Schedules and supervises packing, shipping, condition reporting and object movement

• Provides courier service as needed

Administrative Responsibilities

Administers department;

• Prepares and implements budgets, in whole or in part: Departmental, Exhibitions, Storage and other special projects

• Purchases office and collections management equipment and supplies

Building Responsibilities

The following areas are under the supervision of this position. The staff member in this position must oversee and facilitate the daily upkeep and orderliness of these areas.

• Art Preparation Room/Office

• Collections Storage

• Art Receiving/Loading Bay Area

• All Permanent Collections Exhibition Areas

• Changing Galleries

Preparator Responsibilities

• Packs and unpacks art objects, keeps adequate related supplies on hand;

• Instructs other employees on proper handling and preparation techniques;

• Builds containers or contracts for outside assembly of such

• Prepares art via matting, mounting, framing, and making minor repairs; if no framing experience works with the local frame shops to frame artwork or fix a frame

• Works with director and curator in planning and designing installations. Prepares scale drawings and models;

• Installs exhibitions in the galleries;

• Installs labels and didactic wall copy;

• Supervises maintenance staff in painting of gallery walls

• Supervises the moving of all heavy items including crates, partitions, large exhibition props, tables, etc., provides for the storage of same;

Minimum Qualifications:

Qualified candidates should send a cover letter and resume to careers@msarts.org