Department: Development
Reports to: Volunteer Manager
Position Type: 1.0 FTE (40 hours/week), nonexempt
Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is included in the maximum salary above.
Eligible for Full-time benefits. See our benefits page at http://hivalliance.org/employment/benefits
Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and resume via the Job Portal to be considered. The Job Portal can be found at https://hivalliance.org/employment/open-positions/
Please note: Recruiting scams are on the rise - Make sure to protect your information. HIV Alliance does not conduct interviews or ask for personal information (ID, Social Security, etc.) via text. Additionally, double check the email of who is communicating with you. Email communication from HIV Alliance uses @allianceor.org or comes from noreply@criterionhcm.com. Please report any suspicious activity to Human Resources at ostankey@allianceor.org and/or ldavis@allianceor.org.
Position Summary
The role of the Volunteer Coordinator is to generate interest in volunteering at HIV Alliance, resulting in a continual flow of support. The Volunteer Coordinator assists in managing all aspects of the volunteer program. The coordinator’s duties around volunteers include recruitment (with a focus on long-term volunteers), orientation and training, acknowledgment and gratitude, accurate and comprehensive record keeping, evaluation/feedback from both staff and volunteers, and retention. The Coordinator must inspire trust and confidence in the agency’s volunteers and the community.
Essential Functions & Responsibilities
Assists the management team in accomplishing goals related to recruitment, screening, training, placement and supervision of volunteers;
Ensure that volunteers are appreciated and have opportunities for feedback;
Maintain organized program record keeping
Help with scheduling and provide regular orientations and trainings for interested volunteer applicants
Match volunteers with agency needs or customized volunteer projects
Maintain a database for tracking/tallying volunteer hours, job preferences, and contact information
Helps implement a sustainable plan for on-going recruitment, developing regular contacts at local colleges, high schools, local businesses, and community groups and organizations
Arrange for volunteer information to be available at all tabling, community events, and speaking engagements
Conduct review of volunteers’ performance and interest in additional/alternative placements
Maintain a file for each volunteer that includes a signed volunteer application, timesheets, training records, referrals, verification of criminal background check, and verification of TB test result
Assist in supervising general agency volunteer pool and their work
Assist in the recruitment, placement, and supervision of day-of-event volunteers for agency events
Support implementation of program/volunteer equity goals
Track data necessary to monitor progress toward equity goals and to identify disparities in volunteer engagement
Support collection of volunteer feedback on a regular basis and using that feedback to make program improvements
Ensure that volunteer concerns related to equity are addressed
Ensure that policies and procedures and consistently applied
Provide volunteer with opportunities to share input related to program equity goals
Other duties as defined by Director
Preferred Qualifications
Strong professional boundaries and ethics
Excellent time management skills
A commitment to the agency’s mission of HIV prevention, advocacy, care, and education
Knowledge of HIV disease prevention and services or willingness to learn
Strong interview skills; ability to extract skills and personal information, background and experience and assess appropriateness to placements requested
Basic computer skills, particularly database management
Skillful and comfortable with public speaking
Sensitive to issues of confidentiality and diversity
Excellent record keeping and organizational skills
Excellent written and oral communication
Team player who is self-motivated, high-energy, enthusiastic
Required Qualifications
Extensive personal volunteer experience (prefer 5 years)
1 year’s minimum staff or volunteer supervision experience
Valid Oregon driver’s license, driving record sufficient to be covered by agency auto insurance policy, ability to transport self to job-related events and education locations
TB test (provided at agency)
Flexible hours required, including some evenings and weekends
Ability to pass agency criminal background check
Physical Demands
While performing the duties of this job, the employee is required
- Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
- Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
- Ability to sit or stand for extended periods of time at an assigned station
- Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
- Continuous clarity of vision at 20 inches or less for processing of paperwork
The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Working conditions, Travel and Environment
The duties of this job require individuals be able to work in non-traditional and community-based settings
The duties of this job require regular attendance
- Ability to work flexible hours, including early mornings, evenings, and weekends
- Ability to work 5 days per week for a minimum of 40 hours per week
Travel to other locations as necessary to complete essential job functions
- Ability to transport self to job-related events and locations
HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.
HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.