Volunteer Coordinator jobs in Everett, WA

Position: Volunteer & Operations Coordinator

Location: Snohomish, Washington

Type: Part-time, Non-exempt, 20 hrs a week in office

Reports To: Executive Director

Wage Range: $26 - $28/hr DOE

Up to five paid holidays when they fall on a regularly scheduled weekday (New Years Day, Fourth of July, Thanksgiving and the Friday after, and Christmas Day).

One hour of paid sick leave / PTO per 40 hrs. worked in accordance with Washington State’s Paid Sick Leave program. May accrue up to 26 hrs a year, does not roll over.

Position Summary:

The Snohomish Community Food Bank (SCFB) is seeking a dynamic, experienced candidate who is passionate about our mission and able to support our organization with excellence. The Volunteer and Operations Coordinator will support the Director in coordinating the logistical & operational needs of the food bank volunteers and facilities. This role will be responsible for supporting operations, including fundraising, program execution, and volunteer supervision. This role is vital to the success of the Food Bank and is the go-to person for over 130 volunteers. This role may expand as the organization grows.

Organization Summary:

Founded in 1985, the Snohomish Community Food Bank is a nonprofit organization that's mission is to provide nourishing foods to people most in need. SCFB is served and supported by individuals, churches, nonprofits, service clubs, grocery stores, corporations, and government and city personnel. SCFB carries out its mission by focusing on building community, offering dignified services, and providing quality nourishing foods to the community of Snohomish.

Key Responsibilities:

• Schedule and train Food Bank volunteers

• Review volunteer applications & run background checks

• Utilize volunteer management software and/or CRM database (training available)

• Manage incoming emails and communication with volunteers and community partners

• Support development of Food Bank communication materials, including donation mailers, newsletters, flyers and waiting room materials

• Administrative responsibilities to include answering phones, greet walk-ins, and file management

• Assist in planning & executing fundraising and community events (evenings and/or weekends may be required)

• Plan and organize food drives and schedule pickups

• Track & receive food orders and food donations; assist with weekly food orders

• Assist with intake, organization, and inventory management (be able to lift up to 25 lbs)

• Organize and maintain facility, including offices, warehouse, kitchen, and storage areas

• Assist with high school volunteer program (may require an occasional Saturday)

• Fill in for Executive Director in their absence

• Special projects and tasks as assigned by the Executive Director

Qualifications:

• Experience in recruiting, on-boarding, scheduling, and training

• Ability to manage 130 volunteers and delegate tasks

• Minimum of 2-3 years of experience in nonprofit, hospitality, customer service or a related field

• Program/project/event coordination experience

• Demonstrated experience in data entry, CRM experience is beneficial (willing to train)

• Ability to stand/walk for up to 4 hours and lift/push items up to 30 lbs

• Proficient in Microsoft Office products, specifically Word, Excel and Outlook

• Strong communication & problem-solving skills

• Organized and detail oriented

• Comfortable opening and closing facility when Executive Director is not present

• Ability to work collaboratively with volunteers, clients, donors, community partners and other stakeholders

• Strong commitment to our mission and passionate about working with volunteers and serving our community

Pass a WA State background check prior to starting employment

Proposed Schedule:

(some flexibility)

Mondays: 8:30 am -12:30 pm

Tuesday: 9:30 am – 1:30 pm

Wednesday: 9 am – 1 pm

Thursday: flexible / may vary

Friday or Saturday: 9 am - 1 pm

One hour can be remote answering emails, calls, and texts on evenings and weekends.

Equal Employment Opportunity:

SCFB provides equal employment opportunity to all applicants and employees and commits to the principle of equal opportunity. We believe that no person should be excluded from agency services, employment, or volunteer participation on the basis of race, color, gender, age, national origin, religion, creed, disability, veteran's status, sexual orientation, gender or for any other discriminatory reason.

Physical Demands:

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Accommodations can be provided.

Drug Free Workplace:

SCFB adheres to the requirements of the Drug-Free Workplace Act of 1988. Use of controlled substances is inappropriate behavior that subjects' coworkers, grantees, visitors, and others unacceptable safety risks and undermines CFSC’s operating effectiveness.

Disclaimer:

This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. At times, it may be required to perform duties outside of normal responsibilities from time to time, as needed, to meet the ongoing needs of the organization.

Job Type: Part-time

Pay: $26.00 - $28.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Evenings as needed
• Monday to Friday
• Nights as needed
• Weekends as needed

Work Location: In person