Wellness Program Administrator jobs in Fort Wayne, IN

Description

LAUNCH

Learn. Aspire. Understand. Navigate. Coordinate. Heart.

Tracks:

Laundry/Housekeeping/Maintenance

• Laundry: 128 hours
• Sorting and wash cycles 32hrs
• Folding and inspections 32hrs
• Linen count and par levels 32hrs
• Cleaning and PMs 32hrs
• Housekeeping: 104 hours
• PPE/Chemical training 8hrs
• Cleaning procedures 96hrs
• Bathroom
• Resident Room
• Dining Room
• High Contact Areas
• Trash Removal
• Maintenance: 200 hours
• Tools & Safety 8hrs
• Basic Electrical 16hrs
• LOTO Program 16hrs
• PPE 4hrs
• Troubleshooting 4hrs
• Life Safety Program 40hrs
• PM Programs 80hrs
• Wall Repair 16hrs
• Lawn Care 16hrs

Dietary Aide/Cook-

• Aide 1: 120 hours
• Education/Training: 32 Hours
• Temp Logs
• Daily Task sheets
• Serve on neighborhoods
• Portion control/scoop size
• Hot cart training/ setting up
• Cleaning up neighborhoods
• Temp Logs
• Dish machine
• Cleaning assignment
• stocking
• Tray cards
• Temp Logs
• Working neighborhood 88 hours
• Aide 2: 120 hours
• Education/ Training 32 Hours
• Temp Logs
• Daily Task Sheets
• Tray Cards
• Service window set up
• Scoop sizes/ portion controls
• Temp Logs
• Dish machine training
• stocking
• Putting away dishes
• Cleaning up Shirley’s Café/ Kay’s Café
• Temp Logs
• Traying up desserts/salads
• Working in kitchen 88 hours

Morning Cook: 184 hours

• Education/Training for Morning cook 64 hours
• Temp Logs
• Menu/recipe training
• Kitchen set up
• Making Breakfast
• Mechanically Altered Diet training
• Spreadsheets/portion sizes
• Temp Logs
• stocking
• Tray Cards
• Dislikes for residents
• Clean up/cleaning lists
• Making lunch
• Meal prep
• Special orders
• Morning Cook 120 Hours
• Night Cook: 200 Hours
• Education/training for Night cook 80 hours
• Temp Logs
• Menu/recipe training
• Special orders/ grill cook
• Tray cards
• Dislikes
• Mechanically Altered Diet Training
• Spreadsheets/ portion sizes
• Temp logs
• Cooking dinner
• Daily task sheets
• Cleaning
• stocking
• Serving in kitchen
• Dish machine training
• Cleaning list/ close down kitchen
• Set up for neighborhoods
• Warming unit training
• Serving on neighborhoods
• Prep
• Cleaning neighborhoods
• Working Night cook 120 Hours

RES/LES

• RES: 200 hours
• 20 Hours - - - Education
• Developing In-Services – 2 hours
• Creating presentation (power point use) – 4 hours
• Special Populations (dementia, IDD, MI, HD, TBI) -10 hours
• Abuse/Neglect – 2 hours
• Resident Rights – 2 hours
• 60 Hours - - - Documentation (Plus 8 hours practical application & review)
• Care Plan goals and interventions – 12 hours
• Assessments (PCC) – 12 hours
• MDS (level 2 reviews) – 16 hours
• Excel Documentation – 2 hours
• Progress Notes – 4 hours
• Medical Terminology and Medication Review – 4 hours
• Incident Reporting and Investigations – 8 hours
• Guardianship and POA and HCR paperwork – 1 hour
• Policies – 1 hour
• 40 Hours - - - Resources & Referrals (Plus 4 hours practical application & review)
• Interdisciplinary team coordination (IDT) – 8 hours
• Identifying root causes and eliminate obstacles – 2 hours
• QAPI – observing trends and evaluating processes – 2 hours
• Hospital return coordination – 2 hours
• Discharge planning – 10 hours
• Counseling referrals – 2 hours
• Psych placement referrals – 4 hours
• Therapy services – 1 hour
• Advance Care Planning – 8 hours
• Intra-Interfacility Transfer – 1 hour
• 60 Hours - - - Psychosocial Wellbeing (Plus 8 hours practical application & review)
• Care Plan meetings (strong face-to-face communication) – 8 hours
• Culturally Informed Care - 4 hours
• Trauma Informed Care – 4 hours
• Honor Agreements – 2 hours
• Creating Relationship & Cognitive Mediation – 2 hours
• Additional Assessments (Mini-Mental, Columbia-Suicide, Etc.) – 8 hours
• Outings and Transportation – 4 hours
• Resident shopping and budgeting – 4 hours
• Programming – 8 hours
• Inventories and ensuring home-like environment – 8 hours
• Social History # welcoming new residents - 8 hours
• LES: 180 hours

Introduction and Guidelines=10 hrs

• Introduce to Life Enrichment Team
• Reviewing the meaning about Life Enrichment how does it benefit our resident’s life
• Review the Byron Culture
• Introducing this is the resident’s home we knock before we enter ask the residents do, they have a moment
• Tour the building and neighborhoods
• Meet and Greet residents and team members
• Byron’s Culture

Job Functions and Responsibilities =170hrs

• Engaging residents in meaningful activities
• Event planning events related resident’s monthly birthday parties, picnics, carnival, special events, holiday celebrations, etc.
• Monthly Calendar for Activities
• Resident Council Importance
• Making progress notes
• Completing Assessments (New Admit, Quarterly, Annual, and Significant Changes)
• One-On-One Visits and Individual Visits
• Charting Daily (Point Click Care)
• Reviewing residents care plans
• Knowing residents diet types (Snacks that they can and can’t have)
• Outings Procedure and Transportation Protocol
• Resident’s shopping \Resident’s Budget
• Activity Supplies purchases/Activities Budget
• Talking with residents, families and visitors (Building relationships)
• Morning meeting daily with Life Enrichment (Brief morning meeting to inform everyone what is going on for that day)
• Life Enrichment Huddle Meeting is weekly
• Individual Life Enrichment weekly meeting

Admin/BO/HR

• Admin in LTC: 96 hours
• Budgeting Review- 8 hours
• Financial Review – 8 hours
• Reporting incidents/Investigations- 4 hours
• Contracts and vendor relationships- 4 hours
• Leadership and Decision making- 16 hours
• Community Impact/Social Accountability- 8 hours
• Survey Prep and Regulations- 16 hours
• Quality Measures- 16 hours
• Rounding – 16 hours
• Marketing: 40 hours
• Move-In Process- 8 hours
• Event Planning- 32 hours
• Spring: Easter Egg
• Winter: Christmas
• Fall: Trunk O Treat
• Summer: Backpack
• Sponsorships
• Advertising
• Day Of
• Follow-up
• Payroll: 80 hours
• Reviewing timecards – 12 hours
• Confirm vacation/wellness time is approved for pay period – 2 hours
• Pull Payroll over – 2 hours
• Payroll Deductions – 4 hours
• Process Retro’s – 20 hours
• Salary Payroll – 8 hours
• Adjustments from Department Heads – 4 hours
• Holiday Pay – 16 hours
• Staffing Bonus – 2 hours
• Print register to review and make corrections – 6 hours
• CFO approves and submits payroll – 1 hour
• Prepare payroll entry to enter in the general ledger – 8 hours
• 403B preparation to send to CFO – 2 hours
• AR: 58 hours
• Monthly Medicaid billing process – 15 hours
• Monthly Medicare billing process – 20 hours
• Private billing process – 5 hours
• Pull AR Reports to make sure everything was paid and if not correct claims and resubmit. – 5 hours
• RCAP billing process – 5 hours
• Private Assisted Living process – 3 hours
• Medicaid Waiver billing process – 5 hours
• AP/RTF: 80 hours
• AP – Approval of invoices by Director, Executive Director, Assistant Administrator and CFO
• HR: 80 hours
• Recruitment – 44 hours total
• Review of recruiting process – 1 hour
• Indeed applicant review – 5 hours
• Interview preparation (what you can and cannot ask) – 1 hour
• Interviewing – 10 hours
• Pre-employment tasks (TB, Physical, Drug Screen, paperwork) – 10 hours
• Byron Connection planning – 1 hour
• Byron Connection 2-day orientation – 16 hours

Operations – 16 hours total

• Employment laws, brief review – 2 hours
• Paylocity HRMS system navigation (entering employees, time & labor, reports)– 8 hours
• Employee file law regulations – 2 hours
• Annual reports (OSHA, EEO-1) – 1 hour
• Benefits Administration – 2 hours
• Unemployment filing – 1 hour

Relations – 20 hours total

• Employee engagement activity – 10 hours
• Conflict resolution – 2 hours
• Performance evaluations (360 review) – 2 hours
• Byron Events (when applicable: picnic, bazaar, etc.) – 3 hours
• HR-on-the-go (learning on the fly) – 3 hours
• IT: 40 hours
• System
• PointClickCare Admin

Admin-Clinical

• Staffing: 60 hours
• Daily staffing sheets -16 hours
• How to schedule Nurses vs QMAs -6 hours
• Beekeeper- 4 hours
• Contacting staff for pick-ups- 4 hours
• Posting on-call schedule- 2 hours
• Call-ins- 2 hours
• Daily Schedules- 20 hours
• Paylocity time entry- 4 hours
• Paylocity wellness/vacation entry- 4 hours
• Resident Scheduling/Med Rec: 44 hours
• Scanning medical information into PCC -8 hours
• Scheduling appointments- 8 hours
• Medical records documentation requirements for admission/discharge- 8 hours
• Transportation- 8 hours
• Making follow up appointments for referrals- 8 hours
• PCC calendar scheduling- 4 hours
• Education: 48 hours
• Educational requirements for CNAs (12 hours)- 8 hours
• Educational requirements for QMAs (6 hours)- 8 hours
• Mandatory education for all staff- 18 hours
• POC training- 8 hours
• ADL training- 6 hours
• PCC/Documentation/Assessment: 80 hours
• POC documentation- 12 hours
• PCC Nurse/QMA documentation- 4 hours
• Behavior documentation- 4 hours
• Nurse notification- 4 hours
• Non-direct Res Care: 80 hours
• Lifts
• Passing Ice Water- 8 hours
• Making Beds
• Organizing resident dressers/closets
• Assisting with meals

Requirements

Program Process:

A newly hired employee is presented all 5 tracks and picks a track that interests them.

We will have no more than five LAUNCHers in a certain track at one time.

After the track is chosen, the Director meets with the LAUNCHer and fills out a schedule so they are aware of their sequence.

The LAUNCHer works the same hours during each track as those who normally work in the track.

At the end of each week during their sequence, the LAUNCHers will meet as a group with a Director, which will rotate, and discuss new processes learned, any concerns and discuss their current sequence in general, pros and cons.

At the end of each sequence, the Director will fill out paperwork regarding the LAUNCHer and their progress through the program.

One time per month, the LAUNCH program will have a graduation ceremony, where the LAUNCHer will present their final narrative via presentation to the Directors and Leadership team.

The LAUNCHers, who are graduating will be presented with a certificate of completion.