Communications and Doctoral Program Administrator
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a
Communications and Doctoral Program Administrator.
Applications will be accepted until 04/29/2024.
The Kroc Institute for International Peace Studies is recruiting for a temporary
Communications and Doctoral Program Administrator to support writing, content management, and Doctoral programming from May 2024 to October 2024.
Position description - Communications (May - July):
Under the direction of the Director of the Communications Program, the Program Administrator will maintain the Kroc Institute website with current content and potentially generate and post news content. This includes but is not limited to updating and/or generating content related to:
PhD students on the market
PhD dissertations
PhD profiles
Past MGA cohort
Grad minor list
Undergraduate Summer Research Grants with deadlines and previous recipients
Faculty CVs, profiles
Yarrow Award recipients article (news story)
Undergraduate graduation ceremony recap (news story)
Placing promotional item orders for the 2024-25 academic year
Maintaining inventory of promotional items
Updating newsletter listservs for academic programs and Visiting Fellows
Position description - Doctoral Studies (July - October):
Under the direction of the Director of Doctoral Studies (DDS), the Program Administrator will provide academic support to the Kroc Institute's Peace Studies PhD program. This position will oversee all administrative and operational responsibilities of the day-to-day administration of the PhD program including:
Assisting students in regards to the curricular requirements of the peace studies doctoral program and the graduate minor in peace studies program
Fielding and tracking student funding requests for conference and research expenses
Entering student stipends for the upcoming academic year
Overall recruitment and admission process coordination, especially responding to inquiries from prospective PhD applicants
Tracking degree requirements and progress and informing students of their progress to degree
In consultation with the DDS, coordinating with the Graduate School and 6 partner departments on curriculum and verification of graduation requirements
In consultation with the Events Coordinator and the DDS, organizing and managing student-facing events and activities including beginning of the year orientation and PhD welcome reception, and others as needed
In consultation with the Executive Director, assist with planning and logistics for the Summer Institute core committee meetings
Minimum Qualifications:
Demonstrated familiarity and experience with updating websites
Writing and editing skills for general public consumption
Prompt and professional oral and written communication with students, staff, and faculty
Strong proficiency in Google Suite programs
Excellent organizational, teamwork and prioritizing skills and attention to detail
Discretion in managing confidential student and financial information
Ability to handle a variety of tasks and deadlines efficiently in a fast-paced environment
Preferred Qualifications:
Working knowledge of the Conductor website platform
Familiarity with graduate program requirements, timelines, and expectations
Knowledge of ND records systems such as Student Jobs, OnBase, Eforms, and Financial Toolkit
An interest in international cultures, cultural competency, and a desire to work with people from diverse backgrounds
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S24858. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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