Alumni Relations Officer jobs in the United States

Description

JOB SUMMARY

This position provides oversight for the strategic development of programs and activities fostering an active, inclusive alumni community, increasing membership in and engagement with the Alumni Association, and building a strong pipeline for future alumni, annual and planned gifts, and advocacy. This position is also responsible for a comprehensive alumni events strategy and plays a crucial role in the planning, development, and implementation of broad fundraising campaigns for alumni, which includes managing an alumni gift prospect portfolio; and performs related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision. The position reports to the Director of Philanthropy and Engagement.

ESSENTIAL JOB FUNCTIONS:

• Manages alumni gift prospect portfolios and creates individual donor development plans.
• Plans, coordinates, develops, and implements an alumni relations program to increase alumni fundraising and meaningful alumni engagement, which may include alumni and volunteer recognition banquets, receptions, homecoming, and reunions.
• Identifies alumni gift prospects and streamlines alumni functions into annual fund activities and major gift pipelines when possible.
• Develops alumni affinity groups that align with key academic, athletic, and extra-curricular programs and activities throughout the College.
• Plans, implements, and evaluates a comprehensive schedule of alumni events (including, but not limited to, reunions, Alumni Weekend, and Victory Day) which includes goal setting; event logistics, including timeline and program, scripts, selection of venue, etc.
• Developments a comprehensive communications plan, including coordination, segmenting, writing, and mailing of all invitations, social media campaigns, email solicitations, alumni board/staff personalized asks; and alumni volunteer coordination and engagement.
• Plans, implements, and evaluates a strategy for the Alumni Association, including goal setting, membership targets, and increased participation.
• Oversees Alumni Association committees.
• Develops and administers programs that incorporate best practices in donor-centered alumni engagement and fundraising to ensure all solicitations follow priorities developed by Office of Advancement leadership.
• Makes recommendations to leadership (including the Director of Philanthropy and Engagement and the President) concerning the identification, cultivation, and/or solicitation of alumni prospects and donors.
• Maintains documentation of all contacts, communications, visits, and proposals in the College’s Raiser’s Edge database and other appropriate alumni and donor files.
• Proposes alumni-centric content for the College’s website and social media accounts in collaboration with the College’s marketing department.
• Develops and presents educational programs for alumni, including lectures, seminars, and workshops.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in business administration, public administration or closely related field.
• Three (3) years of experience in the planning, development, and implementation of broad fundraising campaigns in a college environment.
• Prior experience managing alumni gift prospect portfolios and creating individual donor development plans.
• Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, and/or related database and other software necessary to create and maintain appropriate alumni and donor files.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the trends, issues, and practices pertaining to alumni relations in higher education.
• Self-starter who thinks proactively and is excited to bring new ideas to the team.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work in a collaborative team environment.
• Possess an eye for detail and high-quality production, along with the ability to exercise flexibility.
• Ability to communicate effectively, both orally and in writing, with a wide range of individuals and constituents in a diverse community.
• Ability to work independently with little direction.
• Ability to plan, organize and facilitate a range of special events.
• Ability to design and write promotional material.
• Ability to plan and implement promotional programs.
• Ability to recruit, train and motivate volunteers.
• Ability to develop, prepare, and deliver effective education programs, seminars and workshops relating to Alumni Relations.
• Ability to develop alumni chapters.
• Ability to produce detailed reports; strong database management skills.
• Ability to travel and work flexible hours.
• Ability to meet schedules and timelines.
• Ability to understand and follow oral and written directions.
• Ability to establish and maintain effective working relationships with others.

PHYSICAL DEMANDS:

Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

WORKING CONDITIONS:

Work environment risks exposure to no known environmental hazards.

EOE M/F/D/V

Qualifications