Associate Chief Academic Officer oversees one or several areas within academic affairs programs. Provides academic vision and leadership. Being an Associate Chief Academic Officer requires a master's degree. Typically reports to Chief Academic Officer. The Associate Chief Academic Officer manages a departmental sub-function within a broader departmental function. Creates functional strategies and specific objectives for the sub-function and develops budgets/policies/procedures to support the functional infrastructure. To be an Associate Chief Academic Officer typically requires 5+ years of managerial experience. Deep knowledge of the managed sub-function and solid knowledge of the overall departmental function. (Copyright 2024 Salary.com)
TITLE: Administrative Assistant to Chief Academic Officer (Telecommute Eligible)
CLASSIFICATION: Non-Exempt GRADE 16
CLASSIFIED PLACEMENT SCHEDULE
GENERAL STATEMENT OF RESPONSIBILITIES: To perform highly responsible executive support functions for the Chief Academic Officer, including administrative management of sensitive and confidential issues, and coordinating meetings and calendars.
PRINCIPLE DUTIES: (essential functions)
KNOWLEDGE AND SKILLS REQUIRED:
Knowledge of District organization, operations, policies and procedures.
Knowledge of record keeping and confidential records management principles.
Knowledge of executive level administrative responsibilities.
Knowledge of methods and standards for preparing correspondence, reports and special communications.
Knowledge of standard office equipment and computer hardware and software applications.
Knowledge of general office processes and procedures.
Knowledge of customer service techniques.
Knowledge of safe work practices.
Skill in interpreting policies, statutes, rules and regulations relevant to specific areas of job assignment.
Skill in managing administrative services with minimum supervision.
Skill in managing multiple projects, duties and assignments.
Skill in conducting research and preparing administrative reports.
Skill in using initiative and independent judgment within established procedural guidelines.
Skill in handling people tactfully and courteously, and answering questions within the scope of authority.
Skill in communicating effectively, and using discretion and sound judgment.
Skill in meeting critical time deadlines.
Skill in composing memos, letters, reports and other documents.
Skill in using mathematics and maintaining accurate records.
Skill in dealing tactfully and courteously with individuals seeking information about school functions.
Skill in public relations and customer service.
Skill in establishing and maintaining effective relationships with co-workers, government agencies, elected officials, community organizations, the media, and the public.
Skill in effective communication, both verbal and written.
PHYSICAL REQUIREMENTS: Light physical demands; standard office environment; frequent to constant use of a personal computer. Required to perform the following physical requirements of the position with reasonable accommodation: vision corrected to 20/20, ability to hear in the normal range (corrected), able to speak clearly, and able to lift, move and carry up to 20 pounds.
MINIMUM QUALIFICATIONS: High school diploma or GED equivalent; AND four (4) year’s administrative support work experience; OR an equivalent combination of education and experience that provides the required knowledge and skill. Associate’s Degree is preferred.
Ability to read and write English is required; bilingual skills (English/Spanish) are preferred.
REQUIRED LICENSE/CERTIFICATION: Valid State of Arizona Driver’s License.
TERMS OF EMPLOYMENT: Twelve months per year. Salary and work year to be established by the Board. Telecommute eligibility established by the Governing Board in accordance to Policies GCC & GDD.
EVALUATION: Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of classified personnel.