Associate Registrar jobs in Georgia

Registrar

Onsite in Decatur, Georgia

IIMPORTANT NOTE:

Management reserves the right to change or otherwise modify the functions of this job in order to meet the needs of the company. Additional duties may also be assigned. Consideration will be given to make reasonable accommodations for individuals with disabilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed hereafter are representative of the knowledge, skills and or abilities required to do this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

POSITION OVERVIEW: The Office of the Registrar supports, facilitates, and promotes the academic mission of the college by connecting students to the faculty, curriculum and classroom from enrollment to graduation and beyond.

The Registrar’s Office maintains the integrity and accuracy of academic records.

According to the Bureau of Labor Management, "Registrars are custodians of students' records. They register students, record grades, prepare student transcripts, evaluate academic records, assess and collect tuition and fees, plan and implement commencement, oversee the preparation of college catalogs and schedules of classes, and analyze enrollment and demographic statistics."

ESSENTIAL JOB FUNCTIONS:

• Provide direction and management of registration, student information, and records processes related to student Information and records including but not limited to the dissemination of student records, coordination of transcripts, accurate verification of grades, provision of accurate transcripts to current and former students, graduation and degree audits for students preparing to complete a credential, and other comprehensive student records services.
• Implement and maintain student-centered workflows that are efficient, effective and optimize the student information system. To enhance the student experience.
• Ensure proper security for the institution’s official student records in accordance with the Family Educational Rights and Privacy Act (FERPA), state law, and institutional policies and procedures.
• Develop academic calendars, course schedules, program and related record keeping systems ensuring optimal use of technology and systems for all schools and campuses.
• Work closely with deans and faculty in various academic departments to determine the educational course requirements for graduation within each degree program.
• Oversee international student visas in the SEVIS system, ensuring compliance with the policies of the college and the Office of Homeland Security.
• Complete regular internal audits of rosters, grades, or other official college documents to ensure full compliance with institution, federal, and accrediting agency regulations and audit expectations.
• Supervise and assist with the granting and distribution of degrees and certification and records processing for licensing exams.
• Work with departments on student awards and commencement activities.
• Oversee and coordinate match day activities for students on externships or funeral site visits.
• Generate reports for faculty, deans, administrative departments and external agencies as requested and in compliance with FERPA regulations.
• Assure that the student record information on the website is accurate and updated as appropriate. Provide professional development for college faculty, advisors, and other employees to facilitate an understanding of enrollment application, transcript evaluation, registration, grading, attendance tracking, and other student records processes.
• Other duties as assigned by the College President or Office Manager

QUALIFICATIONS:

• An Associate Degree or higher.
• A Bachelor Degree or Master Degree is preferable in social work or similar field.
• 2-3 Years of Experience in a college setting.
• Excellent follow-up skills.
• Ability to meet demanding time constraints.
• Proven ability to work in a fast-paced environment.
• Ability to multi-task.
• Demonstrated initiative and a self-starter.
• Well-developed working knowledge of PCs, Microsoft Office and the Windows' environment.
• Knowledge of FERPA compliance.
• Experience in a private postsecondary environment a plus.
• Excellent customer service skills; and
• Strong oral and written communication skills

KNOWLEDGE, SKILLS, AND ABILITIES: A college registrar should be able to work with a variety of people and have exceptional communication skills, including when collaborating with college departments. He or she should be highly organized and be able to quickly adapt to change. An attention to detail is also necessary. Be familiar with college student information systems. Be competent in use of technology and record keeping systems. Use Microsoft Word, Excel, Access and other software.

PERFORMANCE MEASUREMENTS:

• Ability to coordinate all functions of the position to the satisfaction of the college president
• Be able to pass audits by state, federal or other agencies as required by law or licensing
• Keeping Student Records up to date.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Pierce Mortuary Colleges (PMC) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: PMC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at PMC are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate, PMC will not tolerate discrimination or harassment based on any of these characteristics. PMC encourages applicants of all ages.