Associate Registrar jobs in Oklahoma

Description

General Summary: Under the direction of the Director of Enrollment Management, the Registrar maintains the academic record of all students and plans and implements the registration process for classes. The Registrar works with other administrators to coordinate times and locations for class meetings and resolve scheduling conflicts. The Registrar must be familiar with college academic policies when advising students on how to meet distribution and graduation requirements and resolving issues related to individual academic records, such as credit attribution.

Principal Duties and Responsibilities:

The provisions of the following Registrar duties include, but are not limited to:

1. Administer Board of Regents Policy.
2. Direct all phases of student academic records, transcripts, maintenance and updating of course rosters and reporting for graduation, veteran certification, and related fields.
3. Knowledge of and implementation of CMN policies and procedures, as well as compliance with state, federal, and tribal regulations (FERPA, HLC, MCN, OSHRE, AIHEC) and submit reports to those agencies, as required.
4. Plan, manage, implement, and publish college catalogs, schedules and ensure appropriate maintenance of student record system.
5. Track student progress for maintaining regulatory compliance.
6. Prepare statistical data, attend meetings and workshops, and disseminate information to other departments and agencies as needed.
7. Maintain compliance with required reporting to all relevant agencies.
8. Develop and implement rules on student eligibility for probation.
9. Responsible for the security and confidentiality of students’ official records.
10. Supervise awarding of college credit.
11. Formulate and interpret policies regarding record keeping and grading.
12. Meet and correspond with students to resolve problems.
13. Coordinate articulation agreements with other colleges.
14. Prepare reports on instructional data and student enrollment.
15. Develop statistical database for enrollment.
16. Implement, troubleshoot, develop, and maintain automated scheduling software.
17. Serve as the resource person/trainer for faculty and staff for the Student Information System.
18. Oversee course substitutions to update records for degree completion.
19. Advise students with program information and basic financial aid questions.
20. Stay current with the FERPA regulations and keep faculty/staff trained/updated.
21. Train and supervise appropriate professional and clerical staff.
22. Ability to identify, interpret and explain academic policy to students, parents, faculty, IT support and administrators.
23. Perform all duties necessary to accomplish the educational objectives of the College and/or as assigned.

Qualifications

Job Specifications:

1. Minimum Requirements – A bachelor’s degree in education from an accredited higher education institution. Three years of experience in related field. Tribal college experience. Good computer skills.

2. Preferred Requirements – A master’s degree. Knowledge of tribal college student services issues. Excellent oral communication, interpersonal and organizational skills. Knowledge and skill in the use of Microsoft Word, Excel, and Power Point.

3. Special Considerations – Ability to speak the Muscogee (Creek) language is preferable but not a requirement. Native American and veteran preference.

Licensure (if appropriate): Valid Driver’s License.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Public Relations:

Important attributes of any employee of the Muscogee Nation, along with the official performance of duties, are personal appearance and public relations. Each employee is expected to make every effort to be well-informed about the institution, pleasant, courteous and cooperative and to act in a manner to command respect of co-workers and all other personnel