College President jobs in Fitchburg, MA

General Statement

The Staff Assistant for the President's Office is an integral member of the President's Office Staff. They will assist with overseeing all operational functions of the President's Office as well as liaise between department heads, students, faculty, staff, and other stakeholders.

Supervision Received

Reports to the Executive Assistant to the President

Supervision Exercised

None

Duties and Responsibilities

• Perform and/or coordinate a wide range of administrative and clerical activities for the President's Office including but not limited to document production, information distribution, setting up and maintaining budget records, scheduling and planning meetings, and ordering inventory/supplies.
• Assist with all operational functions of the President's Office and assist with coverage for phone and office.
• Assist with in-person and virtual event logistics for the President's Office and Staff Development Committee, including but not limited to preparation of event/meeting materials, communications, purchase orders and vendor payments.
• Understand and embrace the ideals of diversity, equity and, inclusion and support the equal and equitable rights of all people/(identities) by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, sexual orientation, and intersectionality.
• Create a welcoming environment in the President's Office by greeting students, faculty, staff, and visitors and providing flexible, responsive, and high-quality service to all. Assess the urgency of requests and direct concerns to the appropriate members of the President's staff in a timely manner.
• Receive and appropriately screen visitors and telephone calls; answer and/or refer inquiries to appropriate parties for action.
• Exercise judgment in a multi-tasking environment and adjust priorities as required.
• Maintain an efficient filing system for quick retrieval of information.
• Maintain databases and files using various computer programs including but not limited to Microsoft Word, Excel, Power Point, Outlook, and SharePoint
• Represent the President's Office in a professional, service-orientated, student-centered and welcoming manner.
• Collaborate and develop working relationships with all levels of internal stakeholders across campus.
• Exhibit a high degree of professionalism and judgment demonstrating discretion and respecting confidentiality.
• Perform other duties as assigned.

Minimum Qualifications

• Associate's degree in administration, business or related field, or 1-3 years' experience working in an administrative assistant role
• Ability to use a variety of computer applications, including Microsoft Word, Excel, Power Point, Outlook, and SharePoint
• Ability to work well in a team environment.
• Excellent interpersonal, oral, and written communication skills; Demonstrated ability to communicate effectively and to work with a wide range of constituencies in a diverse community.
• Excellent in-person and phone customer service skills
• Ability to maintain a high level of confidentiality.
• Excellent time management skills and ability to juggle multiple tasks.

Preferred Qualifications

• Bilingual or multicultural
• Demonstrated commitment to discussing, integrating, and promoting diversity, equity, and inclusion

Quinsigamond Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Quinsigamond Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Diversity, inclusion, and equity are core values at Quinsigamond Community College. We are passionate about building and sustaining an inclusive, respectful, and equitable environment for all students, staff, and faculty. Every member on our college campus enriches our diversity. We support inclusion and are dedicated to ensuring equity in access to opportunities.

Quinsigamond Community College is an equal opportunity/affirmative action employer. Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.