Conference Coordinator - Higher Ed. jobs in Oregon

RESPONSIBILITIES:

• Organize conference and meeting room bookings based on capacity and technology requirements
• Assist in coordination of events and organize catering as requested
• Answer multi-line phones, screening and forwarding incoming calls
• Ensure conference rooms are cleaned and stocked
• Provide other administrative assistance as needed such as general secretarial, typing, filing, copying, scanning or library assistance
• Greet persons entering office, monitor visitor access and maintain security awareness
• Notify individuals with whom the visitor(s) have appointments and direct visitors to correct destination
• Track hand deliveries upon receipt, notify appropriate attorney and secretary; if it is an emergency, notify Digital Support for delivery
• Order car service as requested
• Maintain and regulate inventory relevant to reception area, kitchens and conference rooms
• Ensure reception area remains safe and clean
• Assist Operations Department with facility communication and follow up
• Cooperate with members of other administrative departments as necessary

SKILLS AND ABILITIES:

• Effective verbal and written communication skills, with strong attention to detail
• Ability to work effectively as a team member
• Excellent computer skills with knowledge of Outlook
• Reliable and strong work ethic

Job Type: Full-time

Pay: $48,000.00 - $53,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Education:

• High school or equivalent (Preferred)

Experience:

• Organize conference and meeting room: 2 years (Preferred)
• Customer service: 2 years (Preferred)

Work Location: In person