Document Security Administrator jobs in Oklahoma

Title: Office Administrator

Location: Edmond, OK

Remote Work Available: No

*Please No Staffing or Employment Agency Inquiries

Under the Human Resources Division, the Office Administrator at Orion Security Solutions (OSS) has the unique opportunity of being the central source of information and coordination with both internal and external customers throughout the organization. Primarily this role exists to be the “first impression specialist” on behalf of the company, receiving and directing customers, visitors, and employees either in person or on the phone in a welcoming, courteous, and pleasant manner. Secondary to that responsibility, this role will assist with various administrative duties such as office inventory and building management as well as assisting the Human Resources Director with division-related duties. The overall expectation is that this position acts as the conduit of office matters while efficiently and effectively managing the communication links between different divisions within and outside OSS.

Duties and Responsibilities

Reception

• Receive and assist customers and visitors in a polite and pleasant way with a positive attitude
• Manage customers and visitors and arrange welcoming accommodations
• Answer the main line phone and redirect calls accordingly
• Capture service calls information and forward to the Service Department.
• Coordinate internal and external appointments with management and other employees of OSS.
• Providing excellent customer service

Office Management/Administration

• Keep office materials stocked; printer paper, ink, envelopes, marketing materials, etc.
• Manage incoming and outgoing mail
• Manage activities related to employee occasions such as birthdays, anniversaries, announcements, etc.
• Order catering services for office meetings when necessary
• Order new apparel and keep inventory stocked
• Coordinate monthly, quarterly, and annual events-book venue reservations, schedules itinerary, order merchandise, organize company nominations and awards
• Track and communicate incoming complaints, problems, and queries
• Oversee check-in/out procedures with the OSS fleet
• Deposit incoming checks
• Manage building maintenance coordination- research and contact appropriate vendors for action items

• Assist in the coordination of onboarding new hires
• Assist in the communication of employee updates on the internal website, newsletters, quarterly events, and invitations
• Request Certificates of Insurance (COI) upon request to insurance agents
• Assist in other duties as assigned.

Skills and Specifications

• Possess a pleasant and charismatic personality
• Strong communication skills, both written and verbal
• Strong presentation skills are required
• Proficiency in using computers and telephone systems.
• Must possess excellent customer service and coordination skills.
• Aptitude to take on progressively higher-level responsibilities
• Possess a proactive approach to challenges

Education and Qualifications

• Bachelor's degree or equivalent experience in office administration or human resources preferred

***Please No Staffing or Employment Agency Inquiries***