EEO Specialist jobs in New Jersey

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $45,797.84 to $72,189.54 for Schedule A, and $45,797.84 to $68,580.06 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Should another Administrative Specialist 1 position become available in this or other divisions within the next five months of the closing date of this recruitment, the applicant pool from this posting may be used to fill additional positions.

 The Monmouth Vicinage is seeking a highly motivated individual with excellent interpersonal, organizational, and technical skills.  The selected candidate must be detail-oriented and possess the ability to adapt to change and prioritize multiple responsibilities in a fast-paced work environment.

 Under the direction of Court Executives 1b (Ombudsman and EEO Officer): the successful candidate will provide daily paraprofessional administrative support to the Ombudsman and EEO/AA Officer, including but not limited to answering incoming telephone calls and responding to emails, taking accurate messages and appropriate action; coordinating incoming/outgoing mailings; maintaining and updating calendar meetings; processing requests to purchase office supplies; reserving office space/state vehicle; making photocopies; processing travel vouchers accurately with timely submission to manager and finance division. The candidate will establish and maintain a record keeping system for correspondence, contacts, and inquiries for both the EEO/AA Unit and the Ombudsman Unit; maintain accurate records of complaints/contacts, selection disposition forms, exit interviews and other recruitment information for the EEO/AA Unit. The selected candidate will provide superior customer service to both internal and external customers (including diverse and multi-lingual court users); interview clients for needed information and document acquired information, work collaboratively across all divisions, and triage and address emergent concerns and engage in creative solution-focused problem solving.

 The successful candidate will create, proofread and revise written materials (operations manuals, decision trees, court process instruction manuals, flyers, brochures and other public informational materials) created by the EEO/AA Officer and Ombudsman Units; create and disseminate confidential executive meeting minutes, provide staff support to the EEO/AA Advisory Committee, and the Advisory Committee on Diversity, Inclusion, and Community Engagement; organize and assist in executing recruitment, community outreach events, diversity programs, and webinars/trainings; prepare reports and presentations for community outreach events and stakeholder meetings; prepare correspondence, event materials (agendas, PowerPoints, programs, press releases), and written programmatic reports for public consumption; contact community stakeholders identified through outreach and provide reports and information on court processes; work to identify community stakeholders with potential to be outreach collaborators or participants in volunteer court committees; distribute information to court divisions and recruitment resources.  The candidate will calculate and compile and maintain statistical data and records (e.g., court user satisfaction surveys); assist in the preparation of workforce analyses reports and employee workforce profiles, and other related reports. The candidate will perform other related work as required. Strong computer skills desirable.  Bilingual in English/Spanish preferred.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Other duties include but are not limited to:

*Answering inquiries from the public

*Informing clients or customers about available services

*Explaining Judiciary policies or procedures to clients or customers

*Referring individuals to appropriate federal, state, county or local agencies

*Reviewing complaints for routing to appropriate unit, department or individual

*Composing routine and non-routine correspondence

*Performing related duties as required.

• All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
• Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
• Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.