Facilities Manager jobs in California

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Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

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For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

To develop and manage difficult and complex capital improvements, construction, or real estate services projects from inception to completion; to perform difficult and complex space assessment, financial, and administrative studies; to manage large and complex facility improvement projects and/or capital park, trail, and open space development projects; to negotiate and administer consultant and lease agreements, and participate in real estate acquisition and disposition; to manage complex special property related projects; and to provide support services to departments on facility-related issues.

This is the advanced journey level class in the Project Manager series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing assigned duties, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including managing large capital improvement projects, conducting difficult facilities-related studies, negotiating and administering complex leases or sensitive agreements. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

Receives direct supervision from professional and/or management staff.

May exercise direct supervision over lower level professional, technical, and clerical staff.

Duties may include, but are not limited to, the following:

• Train and lead subordinate staff.
• Confer with department staff regarding budget requests for facility maintenance and improvements, space needs, and leases; prepare and/or direct facility master plan projects; when assigned to parks and open space, confer with department staff regarding budget requests for capital park, trail and open space development projects.
• Gather and analyze data and information affecting departmental space, facility, and capital improvements and/or park, trail, and open space development or improvement projects.
• Gather and analyze data and information affecting departmental space and facility needs; conduct studies concerning suitability of existing and proposed buildings or prospective lease space, including administrative and fiscal analysis. 
• Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects.
• Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work, manage the environmental review and permitting process when assigned to capital park, trail, and open space development projects, confer with stakeholders and consultants; prepare plans, documents, budget reports, and authorization-related recommendations.
• Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; administer construction contracts, including managing project budgets and conducting field inspections.
• Determine the development and market potential of real property; plan, monitor, and determine the acquisition, development, and market potential of real property; participate in disposing and acquiring real property.
• Participate in real estate management related issues such as response to tenant requests; negotiate and administer property leases and consultant agreements; manage complex special property related projects.
• Conduct administrative and fiscal studies and analyses; prepare facility and real estate management policies and procedures; assist in budget preparation.
• Plan, coordinate, and implement various facility safety, energy management, building systems, and hazardous materials projects.
• Perform diagnostics, prepare reports, correspondence, agreements, graphs and tables; make presentations at public meetings as required.
• Review building maintenance system plans and accept on behalf of the county, inspect building maintenance systems during construction, and accept building maintenance system on behalf of the county after installation.
• Evaluate technical laws, requirements, and codes and prepare implementation strategies as required.
• Recommend the appointment of staff, provide or coordinate staff training, provide standards and operating guidelines, provide timely input on performance evaluations, recommend discipline; implement discipline procedures as directed.
• Build and maintain positive working relationships with co-workers, other county employees and the public using principles of good customer service.
• Perform related duties as assigned.

Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Two (2) years of responsible property, real estate or facility-related project management experience performing duties similar to a Project Manager II with Placer County.

Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate, or a related field.

Note: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

Required License or Certificate:

• Possession of, or ability to obtain valid driver's license. Proof of adequate vehicle insurance and medical clearance may also be required.
• When assigned to asbestos management program
  • Possession of Environmental Protection Agency Asbestos Inspector/Manager/Planner Certification is required.
• When assigned to manage fire life safety systems:
  • Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies.
  • Possession of a fire alarm servicing certificate issued by the National Fire Protection Association.
  • Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the department.
• Possession of professional certifications as related to area of assignment, as determined by the Department.
• Possession of a project management certificate is desirable.

Knowledge of:

• Policies and procedures of the assigned department and its respective divisions.
• County government and services as they relate to facility needs and administrative requirements.
• Principles and practices of project and contract administration, including project budget management, basic accounting, contract law, and negotiations.
• Principles and practices of building design, construction, and facility operations.
• Principles and practices of administrative and financial analysis, including assessment of work-related space needs.
• Statistical methods and analysis, and the use of statistics in reports.
• Mathematics, algebra, geometry, and trigonometry.
• Computer software, including word processing, spreadsheet, data base, and graphics applications.
• Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes , real estate law, contract law and procurement policies.
• Business correspondence and report preparation.
• Modern office procedures, methods, and computer equipment.
• Principles and practices of real property management and land use, including marketing, leasing, property acquisition, real property development, and real estate finance.
• County budget processes.

Ability to:

• On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times.
• On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull, bend, squat, crouch, climb, stoop, kneel or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety condition in the field; and regularly lift moderate weight.
• Train, assign, and review the work of subordinate staff.
• Understand and interpret complex rules and procedures.
• Independently conduct difficult and/or complex administrative, fiscal, and space studies.
• Independently plan, coordinate, and monitor difficult and/or complex capital improvement and real estate projects and/or capital park, trail, and open space development for assigned departments.
• Independently prepare, negotiate and administer complex and/or sensitive leases, contract agreements and land acquisitions.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; handle multiple assignments and establish appropriate priorities; deal fairly and courteously with the public.
• Analyze situations quickly and objectively and determine proper course of action.
• Evaluate and compare prospective lease space regarding cost, location, and amenities. 
• Assist in preparation of department budgets.
• Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over),  marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

For questions regarding this recruitment, please contact Kristen Cannon, Administrative Technician, at kcannon@placer.ca.gov or (530) 886-4661.