Grants Administrator jobs in Boise, ID

The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements. This position also includes administrative responsibilities for the Office of Sponsored Programs. GCO1 – GCO2 will have various levels of administrative responsibilities. The position is hybrid-eligible.

Grants and Contracts Officer 1: Entry-level professional with limited or no prior experience to contribute to a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision-making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Grants and Contracts Officer 2: Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry-level professionals and/or support employees.

95% of Time:

Functions primary to GCO1: The Grants & Contracts Officer 1 manages the University acceptance process for OSP Agreements. This requires daily written and verbal communications with numerous internal and external parties to ensure the timely and accurate review, negotiation, and acceptance of these agreements. Manages department software, the electronic agreement routing system, and OSP’s electronic signature process for all agreements; monitors information systems for data quality assurance; and provides customer service to numerous campus users. GCO1 also manages and performs:

• No-Cost Extension and Advance Department ID / Advance Spending Request processes.
• The development, maintenance, and archival of electronic and physical files in accordance with Federal, State, and University requirements.
• Documentation of processes and creation of training materials.
• Reviews of grants and cooperative agreements under 2 CFR Part 200 that require little to no negotiation.
• Drafting and negotiation of subaward agreements.

• GCO2s are also expected to perform these tasks as needed.

Functions primary to GCO 2:

GCO2 (with moderate to significant oversight is expected to efficiently draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements.

For clarity, “OSP Agreements” includes the following:

• Sponsored Agreements: Grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts
• Non-Sponsored Agreements: Master agreements, collaborative research agreements, nondisclosure agreements
• Subawards: Subawards and subcontracts
• Procurement Actions: contracts for services, purchase orders
• Other Agreements: Intellectual property license agreements, releases of liability, surplus/excess property disposition agreements

Additionally, GCO2’s also:

• Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
• Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
• Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
• Documents legal terms and conditions into department software in a manner that is understandable to university faculty and staff.
• Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.
• Supports the administrative functions of the Office of Sponsored Programs.

5% of Time:

• Perform other duties as assigned

• Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines.
• Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
• Ability to work collaboratively to resolve issues.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to draft and implement procedures and guidelines for internal and external audiences.
• Experience performing OSP Agreement Acceptance Process and Agreement Processing.
• Excellent customer service skills.
• Ability to train other OSP personnel, provide guidance to internal and external customers about OSP Agreements administration, including in-person training when appropriate.

Grants and Contracts Officer 1: Bachelor’s Degree or relevant professional experience

Grants and Contracts Officer 2: Bachelor’s Degree and 2 years similar experience or equivalent

Preferred Qualifications:

Grants and Contracts Officer 1: 2 years professional experience or equivalent

Grants and Contracts Officer 2: Juris Doctor Degree or Master’s Degree and three years of similar experience

GCO1: Approximately $51,896 depending on experience

GCO2: Approximately $62,878 depending on experience

Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

1. Cover Letter detailing interest and qualifications for the role. Please indicate whether you are applying for Grants and Contracts Officer 1 or 2.
2. Resume
3. Three professional references