Grants Administrator administers the financial control processes of grant activity throughout the grant lifecycle for awarded or received grants to ensure compliance with grant provisions, regulations, standards, timelines, and reporting requirements. Monitors grantee management and disbursement of funds and reviews grantee programs for compliance with the terms of grants. Being a Grants Administrator prepares and submits financial reporting and performs accounting tasks related to managing grant funding received. Tracks and reconciles grant account budgets and expenses. Additionally, Grants Administrator submits any additional information or documentation required by the grant funder. Follows grant accounting best practices and complies with legal regulations. Requires a bachelor's degree. Typically reports to a manager. The Grants Administrator work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be a Grants Administrator typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)
The Grants Officer works under the direction of the Grants Supervisor and is responsible for developing and administering the OHA Grants Program and acts as the lead for all grants programs.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Grants Program.
a. Plans: Drafts and posts Requests for Information, Solicitations and/or Requests for Proposals. Develops project service specifications and performance measures to align with OHA strategic plan. Conducts workshops, and develops application and review processes.
b. Reviews & Recommends: Leads application review process. Prepares grant recommendations for award. Presents information to Administration and the Board of Trustees (“BOT”), as directed, and issues notices of awards.
c. Contracts: Negotiates, drafts, and executes grant agreements/contracts.
d. Monitors: Conducts desktop and on-site monitoring for program performance and grant compliance. Processes fiscal payments, maintains standard grant files, comprehends and writes related reports, identifies problems and initiates corrective actions as needed, and finalizes the closeout of grant agreements and contracts as required.
e. Identifies effective methods to simplify, improve and streamline OHA’s internal processes to receive, process, review and award grants and contracts.
f. Establishes, coordinates, and maintains effective working relationships with Trustees, OHA staff, public/private agencies, community groups, individuals and other state departments. Represents the program in a variety of interdepartmental coordination activities in regards to granting and contracting.
g. Communicates information on the Grants Program to the public and organizations through meetings, presentations, and direct communication via phone, email, and in-person.
h. Advertises and promotes the Community Grants Program in collaboration with Community Engagement and Beneficiary Services (OHA website, Ka Wai Ola o OHA, social media, etc.).
2. Internal Support
a. Assists manager by facilitating work flow among Office of Operations, Advocacy, Community Engagement, Beneficiary Services and Research.
b. Advises the Grants Supervisor and Grants Manager on a variety of subjects, including legislative matters, budgetary and personnel issues, technical areas, and confidential matters.
c. Advises and participates in the design and implementation of the OHA strategic plan, work plans, operational budget, programs and policies, as directed.
d. Provides grants updates to the OHA administration and BOT.
e. Identifies and coordinates team building activities and professional development training.
3. Technical Support
a. Maintains a grants tracking system for long-term grants record-keeping.
b. Manages the on-line grants application system.
c. Maintains and updates the OHA Grants Program webpage.
4. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
5. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Perform other duties as assigned by the Grants Supervisor, Grants Manager, CFO, COO and/or the CEO.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Graduation from an accredited college or university with a Bachelor’s degree preferably in a social science, business administration, public administration, Hawaiian Studies or related field.
2. Four and one-half (4-1/2) years of work experience in support services for individuals, families and/or community organizations and in effective collaboration with co-workers and public/private organizations. Such experience must include program planning, and grant management which involved gathering, and analyzing facts to identify problems, develop solutions and recommend appropriate courses of action.
3. University or college education beyond a bachelor’s degree may be substituted for work experience on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
2. Must have demonstrated skills or ability to:
To apply for this position, visit our company jobs website at www.oha.org/jobs. Download, complete and submit the fillable OHA application form along with a resume and cover letter via email.
Or via mail to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
An Equal Opportunity Employer
Job Type: Full-time
Pay: $59,952.00 - $73,632.00 per year
Benefits:
Schedule:
Work Location: In person