IT Procurement Administrator jobs in Mishawaka, IN

The University of Notre Dame (ND.jobs) is accepting applications for a Procurement Specialist.

Applications will be accepted until 1/31/2023.

The University of Notre Dame is currently hiring for an exciting opportunity as a Procurement Specialist in Procurement Services.
Why the Procurement Office?
Make an impact: Join our talented, collaborative, and committed team. Procurement Services keeps the University running through strategic sourcing, contract management and innovative solutions. In collaboration with the rest of the Finance Division, Procurement Services strives to further the mission and goals of the University by facilitating the procurement process, mitigating risk and maximizing value in each transaction.

Procurement is a dynamic team that supports the University to identify any potential needs for goods and services. Through the use of Strategic Sourcing Methodology, we engage our fellow campus partners as well as international and domestic suppliers to enhance the University's goal to be a force for good. Procurement's mission is to be the premier procurement organization in higher education by implementing our five core values - Accountability, Teamwork, Integrity, Leadership in Excellence and Leadership in Mission.

The Procurement Specialist's top priorities will be:
The Procurement Specialist is responsible for managing the procurement activity related to a set of assigned commodities, will regularly engage in decision making around purchasing transactions, program implementation, contract management processes related to assigned commodities, and other RFP processes as assigned by the Senior Director, Procurement Services. This position has overall responsibility for establishing and maintaining relationships with key vendors, campus customers, negotiating contracts, and managing relationship with system providers. A high degree of customer service and problem solving abilities (critical thinking). The position will analyze key metrics for all purchasing programs related to their assigned commodities and recommend strategies/action plans to work towards desired goals. In addition, the position will create and rollout communications with the campus users and coordinate program enhancements with the Compliance team in Accounts Payable. The position will also recommend and draft policy to support their assigned purchasing programs. This position is also responsible for the development, review, negotiation and tracking of contractual arrangements between the University and the assigned commodity suppliers, while seeking the best legal position for the University. The Procurement Specialist works closely with the Office of General Counsel to review complex contracts. This position provides crucial oversight to ensure compliance with terms and conditions on procurement transactions and other critical documents to assure consistency, uniformity, and quality. The position conducts a thorough review of contractual language, determining, evaluating or proposing additional terms to mitigate risk before presenting contracts for approval to the Auxiliary Team, and the Senior Director of Procurement Services. This position will follows the Strategic Sourcing Methodology to perform request for proposals (RFP), also regularly engages in supplier evaluations and RFP review processes with Procurement and Finance Division leadership.

• Plan, design and manage purchasing programs based on commodity assignments and a deep partnership and collaboration with campus units. Using survey results, spend data and campus focus groups, develop strategies and programs that meet the campus needs while understanding the supplier marketplace and customer needs.

• Follows the Strategic Sourcing Methodology to create Requests for Proposals and Requests for Bids. Partner with campus customers and selection committees to build requirements, receive and analyze results and select suppliers. Prepare business terms and scope of work that will be a part of the contracts. Coordinate efforts with the Contracts team to review the terms and conditions and manage the contract execution. Implement resulting programs where appropriate. Provide ongoing management of business terms from resulting contracts.
• Based on campus needs, business requirements and terms and conditions, initiate and negotiate price agreements and contracts that control cost and mitigate risk. This is for single purchases as well as commodity based price agreements. This will include processing the purchase requisition into our Procure to Pay system.

• As the primary supplier relationship manager, ensure the accurate review of the overall performance of the supplier by having regular reviews based on established contractual metrix. This includes the day-to day review and approval of orders for accuracy, price and policy compliance and preferred supplier utilization. This includes customer visits and regular business reviews with suppliers and may include plant visits.

• 
  Communications & Training: Create, manage and distribute purchasing program communications within the dept., Finance Division and to campus users. Communications will take the form of website, social media, emails, presentations, one-on-one engagements and other communication channels. Partner with other campus depts. (University Communications, etc.) when necessary to create campus wide communications. Oversee development and delivery of training programs for various systems and tools. Benchmark and regularly communicate with other universities, industry organizations.

• 
  Develop policies and procedures with respect to contract compliance in terms of contract development, terms and conditions, authorizations, approvals and thresholds. Train and educate campus units on compliance policies and procedures. Work with the Procurement Services management team to investigate, formulate and execute plans to continuously improve the contract process.

The willingness to think innovatively to creatively solve problems is essential for this role, in addition to the ability to translate ideas into action. Moreover, this position requires a high degree of diplomacy and leadership, including the ability to work closely with executive and senior members of the University, faculty, industry, government, non-profit sectors and a variety of other internal and external constituents.
What's in it for you?
We recognize there are a lot of great organizations in the world where you can share your talents. What makes Notre Dame special? Well, the amazing people that work here often cite the great work culture, our distinctive mission, the opportunity to build a career, and our extensive list of best-in-class benefits. You'll work for a department that encourages independent work, giving you the empowerment to make decisions that are driven by the mission of the University.
At the University of Notre Dame, we emphasize employee well-being and professional growth & development. All employees and their spouses can take one course per semester at no cost or with nearly all tuition waived. Children of employees with at least five years of service receive a tuition benefit equal to 50% of the cost of Notre Dame's tuition for use at the university or another accredited four-year educational institution. As with all things at the University of Notre Dame, we are looking for the exceptional. Here, exceptionalism is seen in our teamwork, accountability, innovation, integrity, leadership in excellence and leadership in mission.
If you are looking to work for a well-respected, mission-based organization that values itself not by a bottom line, but by the research it conducts and the students it educates, Notre Dame may be the place for you!




Minimum Qualifications:

• Bachelors degree (4 years)

• 1 to 2 years

• 
  Bachelors degree in Business Administration, Information Technology or related field. Supply Chain, Strategic Sourcing, Purchasing, IT Purchases, Business Information Technology Knowledge, Purchasing, Procurement, Strategic Sourcing, and supplier relationship experience with exposure to e-procurement and e-sourcing systems.
  

• Experience in coordinating multiple projects, excellent Microsoft Office skills. Excellent writing, speaking, analytical, and planning skills. High Customer Service ability, problem solving and attention to detail. Appropriate industry knowledge in assigned commodity area.

Preferred Qualifications:
CPSM, CPM or CPPB certification preferred

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S23613. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




jeid-8956c813dba336428ca6ba3472988a10