Instructor - Social Work jobs in Kentucky

Primary Duties and Responsibilities

• Responsible for all fiscal duties associated with the SWRK Indexes, E&G, and Foundation.
• Assist Department Chair with annual budget process in line with the current CHHS Process.
• Ensure financial records are maintained in compliance with accepted University policies and procedures.
• Ensures that all purchases are made following the current WKU Discretionary Spending Policy, and that spending is within the approved annual budget.
• Approves requisitions for all items that do not meet the procurement card purchasing guidelines.
• Prepare payment authorizations and interaccount forms.
• Analyze discrepancies from outside vendors and from WKU inter-accounts.
• Create course fee reports for CHHS and Academic Affairs.
• Attend budget meetings conducted by CHHS.
• Creates year-end report for the foundation office.
• Review and approve SWRK Procard monthly statements.
• Allocate and post financial transaction details for each account using Quicken to reconcile with Banner Finance Reports monthly and at year-end.
• Reconcile individual SWRK indexes each month using Quicken Software.
• With the support of the Department Chair, supervise office staff and student workers in SWRK.
• With the support of the SWRK Department Chair, manage faculty, staff, and student worker hiring, pay paperwork, and scheduling.
• Following the CHHS Travel Policy, tracks and provides the SWRK Department Chair with totals of employee travel for spending.
• Schedule and adjust Social Work courses in Banner and TopNet.
• Occasional departmental events management as needed.
• Attend necessary trainings.
• Other duties as assigned by the SWRK Department Chair.

Research and Grant Responsibilities

• Communicate to SWRK Department Chair about research-active faculty needs and support.
• Monitors &/ approves SWRK grant expenditures and ensures compliance with award requirements.
• Following the Academic Affairs Policy for Summer and Winter Compensation support SWRK Faculty with amounts allowed to teach and receive compensation.
• Monitors budget availability and determines appropriate timing of charges to SWRK grants.
• Submits Reallocation Requests, submits inter-accounts, and any applicable budgetary forms to process expenditures for SWRK grants.
• Submit all SWRK Research Participant Incentives and assure that the correct procedures are followed (Payment Authorization forms).
• Initiate SWRK Off-contract grant effort payments (Form 16s)?this includes coordinating and consulting with grant-sponsored faculty, the CHHS Budget Manager, and Academic Affairs.
• Research all off-contract effort for each faculty involved in sponsored off-contract effort.
• Communicate intentions and explain the process.
• Initiate the form 16 payments for each month of off-contract.
• Track available spending in the grant indexes.
• Initiate Certification documentation for off-contract time (collect signatures and submit to GCA).
• Assist SWRK Project Directors to track funding of current Internal Grants such as QTAGs, RCAPs, and FUSE and assist with expenditures, as necessary.
• Assist Grant Project Directors that hold multiple projects with budget tracking (Quicken) and grant compliance.

• Bachelor's degree
• A minimum of 2 years of comparable experience
• Demonstrated competence in budget management, including purchasing, expense reconciliation, and procurement card management
• Capable of extended periods of computer concentration
• Advanced knowledge of Microsoft Office Word, Excel, Access, and PowerPoint
• Effective in analyzing situations and determining suitable solutions
• Ability to work with minimum supervision

Hourly Rate: $17.44 - $22.05

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.